Overview Primarily responsible for providing administrative support for construction project managers (and in support of design/build project managers.) This position will also be responsible for processing certificates of Insurance, preparing project paperwork for subcontracts and purchase orders and recording in Procore and on our internal drives in accordance with the workflows and standard operating procedures. The Document Control Administrator serves as a point of contact for vendors, customers, employees, and the public. Must present a friendly and professional image of the company, whether the interaction is over the telephone or in person. Accuracy, attention to detail, problem solving, and consistently following process and procedure are critical for success in this role. COMPANY OVERVIEW: Founded in 1979, Lemartec is a national General Contractor / Construction Management Firm, and MasTec’s Vertical construction arm. As a MasTec company, we maintain international capabilities and strategic partnerships throughout the Americas and the Caribbean to service the most complex of projects within the industries we serve which include industrial, aviation, power, and large commercial. As a MasTec Company, Lemartec is able to serve our diversified customer base through a network of 22,000 professionals and subject matter experts in Engineering, Procurement, and Construction across over 400 locations throughout North America and the Caribbean. With experience working in all 16 disciplines of construction, we have the resources and knowledge to complete projects of any scale. MasTec’s Clean Energy and Infrastructure Group (CE&I) is a $4 billion annual revenue business unit that provides construction services for industrial facilities; building products manufacturers, power generation facilities, manufacturing plants; solar, wind, and thermal energy plants; buildings, and infrastructure. Responsibilities • Drives the distribution of subcontracts, change orders, purchase orders. • Communicates in a timely and professional manner with Project Managers on discrepancies or when input is needed. • Assists Project Mangers with submittals and ensures secure mailing and distribution through Procore. • Maintains project files and performs project file archival. • Maintains inspection reports, and logbooks. • Maintains permit files and logs. • Maintains detailed paper and electronic filing systems, including specifications and manuals, contact lists, contract logs, drawing lists, etc. within Procore. • Supports data entry and document management in Procore, various project management spreadsheets, etc. • Manages bond and insurance application and tracking processes Qualifications Knowledge/Skills/Abilities • Knowledge of A/E/C industry and terms commonly utilized. • Proficiency in internet applications and MS Office Software (Outlook, Excel, Word). Familiarity with Procore, Bluebeam, Adobe Pro. • Proficiency with English language including effective oral and written communication skills is a must. • Ability to manage multiple, simultaneous, competing priorities relative to overall project needs and success with limited direction / oversight. • Ability to interact effectively with all levels of the organization in a fast-paced environment. • Self-starter with ability to work in both team and individual environments. • Takes initiative in ensuring activities are complete and reports current status of construction documents, permits, inspection reports, RFI’s, and submittals. • Excellent follow-up and organizational skills. • Effective analytical skills. • Effective communication skills and excellent attention to detail. • Typing / computer keyboard • Utilize computer software (specified above) • Retrieve and compile information. • Maintain records / logs. • Organize and prioritize information / tasks. • Operate office equipment. • Other duties may be assigned as company needs dictate. In addition to the above listed minimum requirements, candidates who poses the following skills, experience, and capabilities may receive greater consideration during the evaluation process: • High School Diploma, associate, or bachelor’s degree, preferred. • Three (3) or more years related experience What's in it for you: Financial Wellbeing Competitive pay with ongoing performance review and merit increase 401(k) with company match & Employee Stock Purchase Plan (ESPP) Flexible spending account (Healthcare & Dependent care) Health & Wellness Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance Family & Lifestyle Paid Time Off, Paid Holidays, Bereavement Leave Military Leave, including Differential Pay and Benefits Continuation Employee Assistance Program Planning for the Unexpected Short and long-term disability, life insurance, and accidental death & dismemberment Voluntary life insurance, accident, critical illness, hospital indemnity coverage Emergency Travel Assistance Program Group legal plan Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions. MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team. #LI-TD1 #LI-ONSITE