Job Description:

Parsons is looking for an amazingly talented Document Controller to join our team! The Document Controller is a provision of the document control discipline which supports the Projects Management Department with a particular emphasis in providing administrative support, improving system files and electronic document controlling process. Provide administrative and secretarial support to ensure effective Departmental operations.

What You'll Be Doing:

Working on document control system using the established CTS software and hard copy of archiving system for multiple projects.In-depth knowledge of document flow and management, dispatch, transfer and distribution to different Departments. Carrying out and generating electronic document control procedures, numbering, archiving and retrieving.Establishing and maintaining strong electronic document control system for multiple projects.Handling electronic document records using different software.Plan, organize and implement system for efficient document processing of all communications, contractor documents, design documents, Construction documents or other internal or external documents.Follow up with vendors/consultants about whether the emailed file has been received and notify them of any delay in response time.Record keeping of received and sent letters to the various consultants and other contractors.Maintain proper records for all documents whether inside or outside the RC.Remove superseded drawings / technical data and replace with more current data from the site team.Type correspondence reports official letter as required by the Department using both MS word and computerized word-processing/spread sheet systems.Perform administrative liaison functions between other Departments and the Dept. & Sections Heads.Proof data and typewritten reports; checks for correct format, spelling, and punctuation.Photocopy documents and make distribution as required per the Royal Commission standard procedures.Attend to telephone calls as required.

What Required Skills You'll Bring:

Bachelor's Degree in Business Administration or other related field.Minimum 3 years of experience in project coordination, document control, administration and support, including secretarial works.Ability to prepare reports, organization structure, flow charts, schedules and action plans.

What Desired Skills You'll Bring:

Strong organizational skills including multi-tasking and time management.Strong working knowledge of Microsoft Office suite including Word, Excel, and PowerPoint. Other computer skills are a plus.

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.