Document Controls Administrator Job Locations US-TX-Houston Req No. 2024-5511 Category Administrative/Clerical Type RFT:Regular Full-Time Overview

Lockwood, Andrews & Newnam, Inc. (LAN) is a full-service consulting firm offering planning, engineering and program management services. Founded in 1935, LAN has grown from its humble beginnings as a small Houston firm to a national leader in the heavy civil infrastructure engineering industry. 

 

"Our purpose is to continuously improve the quality of life in the communities we serve."

Responsibilities

Working under local guidance from the Program Manager and Project Managers, perform the following tasks:

Maintain Project Controls SoftwareFile advertisements and solicitationsRecord bid tabulations, scoring and other selection activitiesLog and organize project transactions such as, addenda, submittals, change proposals, supplemental instructions, etc.Prepare and distribute, based on Project Manager and Inspector input, daily site observation reportsPrepare and maintain Project Management Plan, including description of the means for handling all documentationRecord project meetings, create meeting minutes and distributeUpdate project schedule completion status based on input from Project ManagersAssist with general office administration duties (supplies, equipment, postings, etc.)Assist the Program Manager and Project Managers with the production of and regular distribution of:Master Project BudgetMaster Project ScheduleUpdates to the Project Management PlanMeeting agendasAction LogsClose-out document checklistWeekly status reportEnter changes to cost tracking to reflect approved changes from Project ManagerRecord contracts, purchase orders and changes to the Project Controls SoftwareEnsure Operations and Maintenance manuals are filedEnter punch list items into project controls software Qualifications

Minimum Qualifications:

Strong knowledge of Program Management software programs (Prolog, ProjectMates, Procore, Oracle Primavera Contract Manager)Strong keyboarding skillsExcellent listening skills, patience, maturityFamiliarity with all Microsoft Office applications with excellent understanding of Outlook, Power Point, Word and ExcelHighly organizedCapable of shifting priorities and reacting to changing demandsBuilding construction project experience

 

Preferred Qualifications:

Experience with Microsoft ProjectExpert level understanding of Microsoft ExcelKnowledge of construction terms, phases and key processes

 

 

 

Lockwood, Andrews & Newnam, Inc. (LAN) is an Equal Opportunity Employer and gives consideration for employment to qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Lockwood, Andrews & Newnam, Inc., is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the Human Resources Department at 713-266-6900. For more information about your rights under the law, see Know Your Rights

 

 

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