At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where ,Health for all, Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining ‘impossible’. There are so many reasons to join us. If you’re hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there’s only one choice.
Document Office Specialist (all genders)
YOUR TASKS AND RESPONSIBILITIES
Independent organization of manufacturing licenses, GMP certificates, product-specific certificates and other site-specific documents for regulatory submissions worldwideRegularly checking and ensuring that the documents are up to date and sharing responsibility for the timely submission of documents relevant to the submissionPreparation/dispatch of the documents according to national requirements (e.g. legalization (apostille, embassy); translation) in original / as a copy to the requesting countries as well as organization of translations of the documentsCreation, maintenance, updating and provision of templates for product-specific certificatesInteraction and communication with country organizations in English on document orders, national requirements and changes with regulatory affairs worldwideProcessing of legalization workflow with notary, authorities, embassies, messenger services, translators as well as archiving and tracking of powers of attorney (LoAs / PoAs)Creation, maintenance and updating of a sustainable document repository and the associated tracking system (Document Office Certificate SharePoint of Bayer AG)Independent verification, compilation and forwarding of invoices and responsibility for the release of invoices
WHO YOU ARE
Completed secondary school education with completed vocational training and several years of professional experienceExperience in a regulatory affairs function or basic knowledge of regulatory requirements or corresponding several years of professional experience in the pharmaceutical industryVery good knowledge of electronic text processing and database systems (such as Word, Excel, SharePoint, possibly regulatory database BRAVE)Very good knowledge of document management, knowledge of authorization requirements and understanding of the different legalization steps and requirements would be beneficialStrong organizational skills and sense of responsibility as well as strong talent for prioritizing tasksAnalytical and structured thinking, an efficient work style, cost awareness, and the ability to work independentlyVery good oral and written communication skills and experience in intercultural communication within a global organizationVery good knowledge of German and English, written and spoken are a prerequisite
WHAT WE OFFER
Our benefits package is flexible, appreciative, and tailored to your lifestyle, because: What matters to you, matters to us!
We ensure your financial stability. through a competitive compensation package, consisting of monthly salary, annual bonus, holiday bonus, and Christmas bonus/13th-month salary.Whether it’s hybrid work models or part-time arrangements: Whenever it is possible, you will have the flexibility to work how, when and where it is best for you.We support your growth through access to professional development and learning opportunities, such as LinkedIn Learning and our language learning platform Education First.We promote health awareness and self-care through our health platform #machfit. We encourage sustainable mobility by providing climate-friendly transportation options such as job tickets and bike sharing.As one of our perks, our Corporate Benefits program grants you access to sales discounts from more than 150 brands.We embrace diversity by providing an inclusive work environment in which you are welcomed, supported, and encouraged to bring your whole self to work.
This position is limited to 12 months.
YOUR APPLICATION
This is your opportunity to tackle the world’s biggest challenges with us: Maintaining our health, feeding growing populations and slowing the rate of climate change. You have a voice, ideas and perspectives and we want to hear them. Because our success begins with you. Be part of something big. Be Bayer.
Bayer welcomes applications from all individuals, regardless of race, national origin, gender, age, physical characteristics, social origin, disability, union membership, religion, family status, pregnancy, sexual orientation, gender identity, gender expression or any unlawful criterion under applicable law. We are committed to treating all applicants fairly and avoiding discrimination.
Location: Berlin
Division: Pharmaceuticals
Reference Code: 835021