Powell is a manufacturer of switchgear and other electrical equipment. We are hiring a Document Specialist at our Southeast Houston facility. Position Summary The Document Management Specialist is responsible for executing the duties and activities assigned by the Powell Document Management Department (PDMD) Supervisor. Reviews project documentation requirements, and assists/conducts documentation kick-off meetings. Maintains project documentation requirements, and documentation meta-data logs to provide status of documentation. Creates/locates/modifies non-standard document deliverables. Inputs customer driven meta-data into documentation. Prepares and submits outgoing documentation submittals and assists in processing incoming documentation. Develops and submits documentation reports. Works closely with PM, Engineering, Vendors and other staff members for the purpose of exchanging information. Most contact is internal to the company, but some external communication is required. Essential Responsibilities + Verify technical documentation to ensure correct numbering, formatting, revisioning, checking, approving and any other client expectations + Distribute technical documentation. + Maintain document control files. + Assist in cataloging and controlling technical documentation + Retrieve documentation for users. + Scan / print technical document packages + Help troubleshoot / resolve / train end user questions / needs + Perform other clerical duties as needed / requested. + Review pertinent contract portions for information relating to functional execution processes + Contributes to setting up the project specific databases and processes + Contributes to writing the project specific document management plans + Understands the project specific document management plan and executes as well as promotes its contents + Adheres to company and project quality requirements + Promote departmental improvement / development + Promote own professional development + Participate in project meetings with internal and external customers Minimum Qualifications + Minimum of high school diploma or General Education Diploma; Prefer one (1) year college or an associate's degree. + Minimum of (1) to (2) years of Document Control Assistant or equivalent experience Skills, Abilities & Other Requirements + Demonstrates effective oral and written communication skills + Able to establish and maintain proactive and professional relationships with all levels of personnel. + Demonstrates solid clerical, organizational, and typing skills. + Demonstrates solid time management skills and the ability to keep stakeholders up to date + Demonstrates intermediate database skills + Demonstrates intermediate Excel skills (formulas, formatting, tables, etc) + Ability to work alone with minimal supervision after instruction has been provided Working & Environmental Conditions Working Conditions + Temperature controlled working environment. Some outside activities may be required. + This position may travel out-of-town to attend training and meetings. + Typical office environment: may experience minor discomfort from extensive use of a computer display and keyboard; travel between buildings on campus and between campuses. Physical Requirements + Maintaining body equilibrium and agility to prevent falling when walking, standing, crouching, ascending or descending stairs. + Sitting, standing and walking for long periods of time. + Typing, punching or applying pressure to an object with fingers and palm. More Information This job description outlines the essential functions of the job and does not contain a comprehensive list of all possible responsibilities, tasks, and duties. In our 75+ year history, Powell has always known that our employees are at the heart of our success. Without question, we have the most talented people in all parts of our organization. As a manufacturer, we recruit and hire experienced and knowledgeable applicants to ensure our product is engineered, fabricated, and assembled to customer specifications! Powell’s culture has and will always be founded in our "can do" attitude. If we can imagine it, we can do it. Become a part of our story and let us help you write yours. Hard work pays off in all our teams, with opportunity for advancement and promotion without sacrificing work-life balance. Successful candidates must have a legal authorization to work in the United States on a full-time basis, with only those candidates selected for interview contacted. Powell offers comprehensive health insurance for you and your family, 401k savings, annual bonus potential, generous paid time off, professional development opportunities, company-sponsored wellness programs, and a collaborative work environment. We are an Affirmative Action and Equal Opportunity Employer/Vet/Disability If you need an accommodation in the hiring process, you may contact 713.378.2685. Application status inquiries will not be accepted in this manner.