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University Advancement (UA) promotes McGill to its global community and to the public, engaging alumni, volunteers and friends of the University, and building on McGill’s record of fundraising success in support of University priorities.

By joining UA, you can be part of a dynamic, exciting and growing team of professionals that is making an extraordinary impact on the world by advancing the philanthropic and engagement ambitions of McGill University.

To find out more about UA, please visit us at www.mcgill.ca/advancement/ua-careers .

Position Summary: 

Reporting to the Donor Communications Manager, the Donor Reporting Associate will research, write, edit and design compelling stewardship reports and other communications pieces aimed at informing donors of the impact of their philanthropic giving. The incumbent will use knowledge of design and layout to contribute enhancements to the stewardship report template. In collaboration with colleagues in Communications, Donor Relations and other areas of University Advancement (UA), the Donor Reporting Associate will help develop strategies aimed at enhancing McGill’s donor reporting program, and enriching our capacity to communicate the importance of philanthropy in supporting the University’s teaching, research and community service mission.

Primary Responsibilities: 

Research, write, edit, and design customized impact reports, as well as other targeted communications pieces aimed at donors and prospective donors.

Manage a portfolio of donor reports, and work closely with central UA and Faculty-based fundraisers, Donor Relations and Communications colleagues to ensure that strategically considered, high-quality reports are delivered in a timely fashion.

Participate in the development of strategic stewardship processes and assist in the implementation of improvements to the University’s Donor Reporting Program.

Assist with special projects, which may include ad-hoc acknowledgements and other forms of unique donor recognition (e.g., videos, cards, scrapbooks, tribute books); and additional communications projects targeting donors, alumni, parents, students and other stakeholders.

Provide information and expertise on stewardship standards to faculty-based staff and centralized UA units.

Participate in the development and documentation of processes and infrastructures related to maintaining key stewardship programs over time.

Collaborate with Communications colleagues to ensure that content produced for stewardship purposes can, where appropriate, be disseminated in promotional material of other types.

Participate in and perform other related duties, as required, to support and promote the ongoing relationship of donors with McGill.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Qualifying Skills and/or Abilities:

DEC in Liberals Arts or Arts or Literature and Communication. University degree preferred.

A minimum of 2 years of experience working in a fundraising/philanthropic organization. Familiarity with a University environment is an asset.

Must demonstrate strong writing skills, organizational abilities and the ability to balance a number of simultaneous and deadline-driven tasks.

Client-focused, and have strong relationship-building and communications skills, as well as a ability to work in a fast-paced environment.

Proficiency with Microsoft Office is required.

Experience with Adobe InDesign is an asset.

Strong written and spoken English is required and spoken French.

Demonstrated ability to act in a proactive agile manner by anticipating needs, identifying opportunities for improvement, and taking initiative in developing and implementing effective processes.

Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.

Additional Information:

Testing may be administered.

The position is scheduled to start in April 2025

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Minimum Education and Experience:

DEC III 3 Years Related Experience /

Hourly Salary:

(MUNACA Level G) $31.19 - $38.65

Hours per Week:

33.75 (Full time)

Supervisor:

Donor Communications Manager

Position End Date (If applicable):

Deadline to Apply:

2025-01-28

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.