DOTD Procurement Analyst 1, 2, or 3 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4824457) Apply  DOTD Procurement Analyst 1, 2, or 3 Salary $2,784.00 - $5,460.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number 14/175301/PA1-3/02.14.25-TM Department DOTD-Administration Division Section 14 Opening Date 02/10/2025 Closing Date 2/17/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information 14/175301/PA1-3/02.14.25-TM Section 14 - Procurement DOTD Procurement Analyst 1-3 About this Position: Performs all purchasing functions for a wide variety of exempt and non-exempt commodities for the Procurement Section of the Department of Transportation and Development. DOTD Procurement supports the mission of DOTD by providing services that enable the success of all DOTD agencies, offices, and programs. Responsible for the preparation of RFPs/Contracts for Title 39 professional, personal, social, or consulting services and amendments to all types of contract documents. While in official capacity, DOTD employees must comply with all applicable Louisiana and Civil Service laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives. AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES: + Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas. + Displaying Expertise:The ability to exhibit specialized skills or knowledge gained from experience or training + Managing Resources:The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value. This position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency-wide permanent status employees); or by detail to special duty. ** Progressive Premium Pay for hours actually worked** 0 months to less than 2 years - $1.00/hour 2 years to less than 4 years - $1.50/hour 4 years or greater - $2.00/hour This position is in a Career Progression Group (CPG) and is being posted at the following levels: Procurement Analyst 1, Procurement Analyst 2, or Procurement Analyst 3. The maximum salary for the Procurement Analyst 3 is $80,267.00. Please refer to the 'Job Specifications' tab located at the top of the LA Careers 'Current Job Opportunities' page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level. Please visit our DOTD Career Center for more information about our agency: http://wwwsp.dotd.la.gov/Inside\_LaDOTD/Divisions/Mgmt\_Finance/HR/Pages/Career\_Center.aspx No Civil Service test scoreis required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Applicants can check the status of their application at any time by selecting the ‘Application Status’ link after logging into their account. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. * For further information about this vacancy contact: Julie Kennison Procurement Director 225-379-1424 Julie.Kennison@la.gov The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: https://www.laworks.net/workforcedev/lrs/lrs\_rehabilitation.asp Minimum Qualifications MINIMUM QUALIFICATIONS: Three years of experience in procurement, contracts or grants management, financial management, accounting, or auditing; OR Six years of full-time work experience in any field; OR A bachelor’s degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Concepts FUNCTION OF WORK: To procure goods and/or services that are outside of the scope of the Office of State Procurement. LEVEL OF WORK: Entry. SUPERVISION RECEIVED: Direct from a Procurement Supervisor or Procurement Manager. Other reporting relationships may be approved by State Civil Service. SUPERVISION EXERCISED: None. LOCATION OF WORK: May be used by all state agencies with procurement functions that are outside of the scope of the Office of State Procurement. JOB DISTINCTIONS: Differs from Procurement Analyst 2 by the absence of experienced-level professional procurement duties. Examples of Work 30% Responsible for the purchase of a large volume of technical and specialized supplies, materials and equipment on a statewide basis, including road and bridge material that are commodities exempt from the Office of State Purchasing in accordance with R. S. 39: 1572. This position purchases non-exempt supplies, materials, and equipment based on the Department’s Delegated Purchasing Authority and purchases exempt commodities and materials with an unlimited purchasing authority. This Delegated Purchasing Authority consists of assisting the various Districts and Sections in determining their needs; developing, researching, editing and/or revising specifications; determining bid document requirements; determining bid award criteria; selecting prospective bidders; determining public advertisement requirements, etc. Prepares repo1ts for both direct supervisor and other high-level officials in the assigned DOTD program. May be required to present findings of audits, inspections, and/or research at committee and/or staff meetings. 25% Prepare Request for Proposals (RFP's) in accordance with RS 39: 1595 by developing bid advertisements; preparation may include but is not limited to, assisting the Project Manager with the preparation of the RFP ensuring an appropriate contract term is determined and not exceeded, and avenues for extension are available if necessary, ensuring RFP will result in a contract with clearly defined goals and objectives and a monitoring plan. Ensuring all documentation is collected and is accurate prior to DOA/OSP submittal. Draft and expedite RFP draft to DOA/OSP for approval to adve1tise, respond to DOA/OSP comments, questions until approval is granted to adve1tise. Coordinate meetings that could include Procurement Support Team (PST) meetings at DOA, pre-proposal conference meetings and/or oral presentations pertaining to an RFP. Advertises RFP as required by law. Reviews and analyzes proposals for compliance with RFP requests and regulatory requirements pe1taining to procurement. Schedules and conducts the RFP Evaluation team scoring meeting(s). Prepares and disseminates detailed evaluation instructions for all Evaluation Team members. Monitors the integrity and confidentiality of the grading and selection process, compiles scores, and prepares award documents. Facilitates and evaluates any negotiations or BAFO processes. Works with administrators, officials, and other personnel to resolve contract or RFP problems, and facilitates coordination/resolution. Maintain all records and documentation in file in order to prepare reports and/or correspondence relative to the RFP and/or any protest of award that may be received. Process and prepare professional service contracts that may or may not require the RFP process. All contractual documents must be processed in accordance with R.S. 39: 155 l - l 755 and the Louisiana Administrative Code, Title 34, Part V and other applicable state and federal statutes, regulatory requirements, department policies, and procedures. Preparation and execution of all types of agreements (i.e. Intergovernmental) between various entities and governmental agencies and DOTD is also required. Procures commodities that may be partially or fully funded by federal programs such as FEMA and/or FHWA, ensuring the procurement is in accordance with the regulations in order for the funds to be granted. Additionally, procures commodities that must comply with federal guidelines and nationally recognized standards including the MUTCD, AASHTO, and ANSI ensuring that the specifications and evaluation process conform with these guidelines. 20% Responsible for developing contracts, developing contract specifications, and determining criteria for low bid selection, determining applicable special conditions, analyzing bids, and awarding contracts for unlimited purchasing authority for assigned commodities that are exempt from the Division of Administration's Office of State Purchasing, in accordance with R. S. 39: 1572. This includes conducting special research to determine contract feasibility, taking into consideration Department needs as well as current market trends based on product research and market analysis. Assists in organizing, planning and conducting seminars and workshops throughout the State for Department personnel, vendors and/or the general public concerning contract laws, regulations, policies and procedures, and any other information pertaining to DOTD-specific programs. 15% Evaluates bids and determines bid compliance and is held accountable for compliance with Revised Statutes, Administrative Codes, Executive Orders, Division of Administration Regulations and Directives, DOTD policies, and all other regulatory requirements. Rejects bids and resolves problems and controversies that exist between the Department and vendors concerning non-compliance of terms and conditions of contract award, failure to meet specifications, delive1y schedules problems and/or any other service-related problems that arise within assigned commodities. Awards contracts and purchase orders and establishes and maintains records of purchasing transactions within assigned commodities. Provides advice and may recommend a course of action in accordance with federal laws and agency policies. Prepares detailed reports and analyses as required by various state and federal entities for certain DOTD programs. Makes recommendations to improve processes and/or implement changes to improve effectiveness. 10% May be required to perform other duties as assigned but not limited to emergency disaster support activities. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 Are you a permanent LADOTD employee? + Yes + No 02 Are you a probational LADOTD employee? + Yes + No 03 Are you a current or former employee of the State of Louisiana? + Yes + No 04 If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "N/A". 05 To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LaDOTD. Please type "N/A" if there are no immediate family members? 06 What are your career interests? 07 How many years of experience do you have with the rules, regulations, and procedures dealing with the Louisiana Procurement Code? 08 How many years of experience do you have with purchasing large volumes of technical and specialized supplies, materials, and equipment? 09 Which of the following do you have at least one year of experience: + Administering Requests for Proposals (RFP) + Communicating with vendors, state agencies, and/or state government + Developing Bid Specifications + Developing Contracts + Evaluating Bids and Making Bid Awards + Excel + Processing Purchase Orders + Purchasing and Inventory Control 10 Explain in Detail any selection in the previous question. If none were selected, please indicate "N/A". 11 Do you have any experience working with an Enterprise Resource Planning System (ERP) such as SAP? 12 If you answered "Yes" to the previous question, please describe your duties and responsibilities and the time period. Please indicate the name of the employer and approximate dates of employment and any other relevant information. If you answered "No", please indicate "N/A". 13 Are you certified as a Certified Professional Public Buyer (CPPB) or a Certified Public Purchasing Officer (CPPO) by the Universal Public Purchasing Certification Council (UPPCC)? 14 MR: Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value. + 1= I have no experience and/or am uncomfortable managing resources + 2= I have limited experience or require assistance to manage resources + 3= I can manage resources + 4= I can manage resources and help others improve their ability to manage resources 15 MR: Explain your rating by providing specific and relevant examples in the box below. 16 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + 1= I have no experience and/or am uncomfortable communicating effectively + 2= I have limited experience or require assistance to communicate effectively + 3= I can communicate effectively + 4= I can communicate effectively and help others improve their communication 17 CE: Explain your rating by providing specific and relevant examples in the box below. 18 DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training. + 1= I have no experience and/or am uncomfortable displaying expertise + 2= I have limited experience or require assistance to display expertise + 3= I can display expertise + 4= I can display expertise and help others improve their ability to display expertise 19 DE: Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email