**Experience** + Proficiency in English; French is a plus + Politeness, good organizational skills, reliability, and attention to detail + Flexibility and honesty + Experience in a similar position is valued + Strong computer skills + Management/supervisory experience + Knowledge of health standards and HACCP required **Skills & Knowledge** + Ability to work with people at all levels in the organization, supporting teamwork + Strong communication skills, both verbal and written + Excellent organizational skills with the ability to plan, organize, and analyze to achieve successful results + Strong analytical and problem-solving skills + Positive attitude + Ability to handle multiple tasks and priorities, proactive in planning with the team to understand daily priorities, resources, and goals **Education** + Desirable: Book-keeping or accounting background **ESSENTIAL FUNCTIONS** **General Responsibilities** + Ensure all items from vendors are accurately and timely posted into Birchstreet as required by the business. + Conduct price studies independently. + Prepare and fill reports needed by Procurement or Accounting. + Communicate effectively with vendors and the Operations Team to gather information. + Provide reporting information and supporting documentation as needed by the business. + Assist and support the Operations, Procurement, and Accounting Teams. + Assist in developing and monitoring key internal controls to ensure adherence to management policies and procedures. **Function and Responsibilities** + Inventory goods and products and manage stock. + Anticipate and reorder products before stock runs out. + Request quotes from suppliers. + Maintain relationships with colleagues to understand their needs and priorities. + Monitor compliance with the allocated procurement budget. + Ensure timely delivery. + Control the quantity and quality of products, food items, and other goods. + Distribute products in F&B services. + Keep records of orders. + Maintain regular presence according to MVW standards, based on hotel needs. + Maintain high standards of presentation and dress, including wearing a uniform and badge. + Comply with MVW standards and regulations to ensure a safe and efficient work environment. + Use existing programs for invoice transmission and daily/periodic maintenance of supply costs. + Maintain an up-to-date entry control log. + Report to the manager in case of purchasing process issues. + Check receipt invoices against orders to ensure quality, weight, and specifications. + Enforce the First-in/First-out procedure to ensure proper rotation of perishable goods. + Conduct end-of-period inventories according to Food and Beverage and accounting SOP standards. + Carry out or delegate daily administrative, organizational, and health tasks. **Inventory Management** + **Receiving Deliveries:** Check and sign for deliveries, ensuring received goods match purchase orders. + **Inspecting Goods:** Examine deliveries for damage or discrepancies and report any issues. + **Storing Items:** Organize and store received goods, ensuring proper labeling for easy access. + **Condition of Stores:** Implement and control access to stores. + **Inventory Tracking:** Maintain accurate records of inventory levels, enter data into inventory management systems, and perform regular stock checks. **Stock Control** + **Replenishing Supplies:** Monitor stock levels and reorder necessary items before they run out. + **Issuing Supplies:** Dispense supplies to hotel departments as requested and record transactions. + **Managing Stock Rotation:** Implement first-in, first-out (FIFO) procedures to minimize waste and ensure freshness of perishable items. **Documentation and Reporting** + **Maintaining Records:** Keep detailed records of all transactions, including receipts, issuance, and transfers of inventory. + **Reporting:** Prepare inventory reports for management, highlighting issues like low stock levels, discrepancies, or potential improvements. **Organization and Cleanliness** + **Organizing the Storeroom:** Keep the storeroom clean, organized, and free of hazards. + **Labeling:** Ensure all items are clearly labeled with accurate descriptions, dates, and stock levels. **Coordination and Communication** + **Liaising with Suppliers:** Communicate with suppliers regarding orders, deliveries, and any issues. + **Coordinating with Departments:** Work closely with other hotel departments to understand their inventory needs and ensure timely provision of supplies. **Compliance and Safety** + **Following Procedures:** Adhere to hotel policies and procedures regarding inventory management and storage. + **Health and Safety Compliance:** Ensure all storage practices comply with health and safety regulations and MVW policies, particularly for food and hazardous materials. **Miscellaneous Duties** + **Assisting with Audits:** Participate in periodic inventory audits and assist auditors with necessary information. + **Training Staff:** Train new or junior staff on storeroom procedures and inventory management systems. **EMPLOYEE RESPONSIBILITIES AND EXPECTATIONS** + **Safety Standards:** Enforce safety standards at all times to ensure a safe working environment. **Department Meetings:** Attend department meetings regularly. + **Issue Reporting:** Inform the manager promptly of any delicate or sensitive issues. + **Break Times:** Respect required break times. + **Work Schedule:** Be able to work any time slot, including weekends and holidays. + **Resort Practices and Procedures:** Adhere to resort practices and internal procedures. + **Presentation Standards:** Ensure appropriate clothing style and comply with MVW presentation standards. + **Daily Training:** Attend and facilitate the '15-Minutes Training' daily. + **Performance Standards:** Apply the 25 Performance Standards daily. + **Communication:** Develop and maintain positive communication with colleagues, managers, and other hotel departments. + **Flexibility:** Be flexible to assist other departments as needed, subject to manager approval. + **Request Handling:** Forward all requests to the appropriate department or individual promptly. + **Additional Tasks:** Perform any other tasks as requested to support the smooth operation of the resort. Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture