Department

BSD MED - Emergency Medicine - Administrative Support

About the Department

The University of Chicago Section of Emergency Medicine has a distinguished 30+ year history of leadership in clinical care, education, and research. Home to one of the nation’s oldest Emergency Medicine residency programs and several innovative fellowship programs, the Section is nationally recognized for its contributions to prehospital and EMS systems, resuscitation research, and the training of academic leaders in emergency medicine.

Job Summary

The Education Coordinator provides essential administrative and programmatic support for five Emergency Medicine subspecialty fellowship programs, including one ACGME-accredited fellowship and four non-ACGME programs. This position is critical to ensuring compliance with accreditation requirements, supporting program operations, and assisting Program Directors in meeting the educational and scholarly needs of fellows. The coordinator serves as the central resource for fellows, program leadership, and departmental education leadership, and is integral in the development and implementation of new program initiatives.

This is primarily an on-site role based in the Emergency Medicine office, requiring presence five days per week. Following a successful probationary period, limited hybrid flexibility (1–2 days per week remote) may be available in alignment with departmental needs.

Responsibilities

Under the general supervision of the Fellowship Program Directors, oversee the administrative and accreditation activities of Emergency Medicine fellowship programs.

Develop working knowledge of ACGME and subspecialty board requirements, policies, and procedures for assigned training programs.

Manage the logistics of ACGME reporting, site visits, and annual program evaluations; prepare and submit documentation to UCM GME and ACGME WebADS.

Partner with program leadership to develop and monitor annual action plans, educational initiatives, and compliance strategies.

Oversee and maintain MedHub or similar systems for scheduling, evaluations, conference tracking, duty hours, and compliance monitoring for fellows.

Compile and analyze data for semi-annual and annual reviews, support Clinical Competency Committees, and ensure accurate milestone and evaluation reporting.

Support recruitment activities, including ERAS management, interview scheduling, Match process coordination (where applicable), onboarding, and orientation of new fellows.

Maintain program files, credentialing documents, rotation agreements, and alumni records in compliance with institutional and accreditation standards.

Coordinate fellow curricular activities, conferences, and scholarly requirements; track progress toward board eligibility and program expectations.

Collaborate with residency program coordinators and the broader medical education office to align processes, share best practices, and ensure seamless integration across educational programs.

Provide day-to-day administrative support for both accredited and non-accredited fellowship training programs in Emergency Medicine.

Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.

Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.

Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

Bachelor's degree.

Experience:

Previous experience within an Academic Medical Center environment.

Experience with Graduate Medical Education programs.
 

Preferred Competencies

Ability to manage multiple fellowship programs, each with competing deadlines, while maintaining accuracy and compliance.

Understanding of ACGME, board certification, and institutional requirements, with capacity to interpret and apply policies effectively.

Strong written and verbal communication to interact with fellows, faculty, residency/fellowship leadership, and institutional stakeholders.

Demonstrates discretion in handling sensitive information and represents the Section of Emergency Medicine in a professional manner.

Anticipates program needs, identifies potential issues, and proactively develops solutions.

Works effectively with residency coordinators, faculty, and the graduate medical education office to ensure seamless program operations.

Comfortable adjusting to changing accreditation requirements, program growth, or urgent deadlines.

Skilled with databases and software systems (MedHub, ERAS, WebADS, Microsoft Office/Google Suite); ability to learn new systems quickly.

Commitment to providing high-quality support to fellows, faculty, and departmental leadership.

Maintains accuracy in compliance reporting, documentation, and data entry.

Application Documents

Resume (required)

Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Healthcare & Medical Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$60,000.00 - $90,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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