JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:

As the Administrator within the Emergency Management Team , you’ll support the broader Facilities and Operations team in the oversight of training, data updates as well as regulating important admin tools. Working closely with the Emergency Management Manager and Vendor Manager, you’ll play a critical role in ensuring the safety and compliance of our onsite teams.

An Overview of the role: 

Work closely with the Emergency Management Manager and Vendor ManagerMake general inquiries of the vendor on behalf of the Emergency Management Team and ClientAssist with conducting and recording minutes of the Monthly Vendor Management Meeting and fortnightly Client meetingsReview and upload Vendor Monthly Performance Reports to the Client PortalAssist the Emergency Management Manager with planning upcoming schedule or training changes, milk-runs, and site documentation upgradesAssist the Emergency Management Manager with ad-hoc discussions and reporting as requested by the ClientRespond to site-based general inquiries on Training operations and diagramsCreate initial reactive requests and work orders to address issues raised by the Vendor and ClientVerify the contents of documents uploaded to the Corrigo portalCreate financial proposals and verify invoice dataCreate regular schedules for training programsUpdate schedule information in Corrigo

Sounds like you? This is what we are looking for:

You will possess administration and communication skills and have a strong customer service focus. Proactive with a keen eye for detail and the ability to balance multiple priorities.

Ability to deal with a variety of issues concurrently, within tight operational deadlinesKnowledge or exposure to building/facilities management would be advantageous although not essentialEfficient keyboard and data entry skillsProficiency with Microsoft Word, PowerPoint, Excel, Outlook and Internet research skillsAbility to work with minimal supervision and grasp new concepts Excellent client service and communication skillsAn Australian Citizen
 

What you can expect from us: 

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates, please apply following the link below quoting job reference number REQ397634.

Location:

Remote –Canberra, ACT

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.