**Description:** At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences. We are seeking a highly organized and detail-oriented Administrative Assistant to support the Director of Engineering and the team. The successful candidate will be responsible for managing vendor contracts, coordinating with various departments, and ensuring timely updates. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks efficiently. **Key Responsibilities:** + **Vendor Contract Management:** Oversee, update, and maintain vendor contracts, ensuring all agreements are up to date and compliant with company policies. + **Monthly Reporting:** Provide the department head with regular updates on contract renewals, vendor performance, and key operational metrics. + **Coordination with Departments:** Liaise with various departments (e.g., Housekeeping, F&B, Front Office, HR) to gather information, ensure smooth operations, and assist in resolving any administrative issues. + **Communication Support:** Serve as the main point of contact for internal communication and external vendors, ensuring that the Department Head is kept informed of relevant matters. + **Scheduling and Meetings:** Assist with the scheduling of meetings, conferences, and appointments for the Department Head and other senior staff members. + **Document Management:** Maintain an organized filing system for contracts, reports, correspondence, and other key documents. + **Task Monitoring:** Track deadlines, deliverables, and ensure that tasks related to vendor management and departmental needs are completed on time. + **Confidentiality:** Handle sensitive information with discretion and maintain confidentiality regarding hotel operations and business dealings. Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you. **Qualifications:** **Qualifications** + A true desire to satisfy the needs of others in a fast paced environment. + Refined verbal and written communication skills. + Must be proficient in general computer knowledge + Customer focused **Primary Location:** Caribbean Islands-Saint Kitts **Organization:** Park Hyatt St. Kitts **Pay Basis:** Hourly **Job Level:** Full-time **Job:** Administrative **Req ID:** SAI001935 Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.