**Job Description** Provides coordination, administrative and organizational support to Engineering Department through planning, coordination, and oversight of department administrative processes and documentation. Work location is in person at NANA Worley Anchorage Office; occasional attendance at in-person meetings elsewhere in Anchorage may be required; no travel out of the Anchorage will be required. **Responsibilities** Provides advanced level of coordination, organizational and high-level administrative support to Manager of Engineering and other department staff as required for successful results. Oversees administrative processes and ensures proper documentation of each phase. Develops and updates departmental schedules for department programs and initiatives. Assists Manager of Engineering and other department staff to maintain forward progress. Assists with engineering department development project initiation, coordination, execution, and final close out. Creates, organizes and classifies records according to the project filing index and priority. Coordinates within the Engineering Department, other NANA Worley departments, and external organizations to ensure activities and deliverables are tracked and expedited as required. Maintains status logs of key deliverables and prepares status reporting as required. Publishes meeting minutes, monthly and weekly progress reports, status reports, and similar reports and correspondence. Coordinates efficient Engineering Department records management and retention. Accesses, compiles, gathers and issues requested records, reports and information. Maintains, updates and publishes internal department table of organization, contact list, and organizational charts. Executes and maintains the creation, distribution and copy control of department forms and documents. Executes and maintains version and control procedures for department documents. This position has no supervisory responsibilities. Other duties as assigned. **Qualifications** To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. A qualified individual must exhibit proficiency with document and correspondence tracking through logs, understand schedules and status reports, must be able to expedite project deliverables and have a thorough knowledge of project administrative processes. It is necessary for the individual to demonstrate advanced clerical and typing skills, ability to multi-task and manage a significant workload. The position requires an individual with the willingness to be a team player and assist others on multiple project teams. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: + High School Diploma or GED required. + Additional education or experience in writing, proofreading and composition, communication skills, construction, engineering, or project management preferred **Language Ability:** Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to verbally communicate effectively in person and via electronic interfaces to groups of managers, clients or employees. Strong written grammar and proofreading skills preferred **Math Ability:** Ability to calculate figures and amounts such as fractions, proportions, and percentages. **Reasoning Ability:** Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. **Computer Skills:** Must demonstrate keyboarding skills.To perform this job successfully, an individual should have knowledge of Microsoft Office suite software with a high proficiency demonstrated in Word, Excel, and PowerPoint. Experience with MS Teams, Access, and Visio is preferred. Familiarity with scheduling or other software presentation or analysis tools is preferred. *Candidates will be required to complete a skills evaluation exam* **Certificates and Licenses:** No certifications required. **Supervisory Responsibilities:** This job has no supervisory responsibilities. Competencies **To perform the job successfully, an individual should demonstrate the following competencies:** **_Analytical_** Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures. **_Design_** Generates creative solutions; Translates concepts and information into images; Uses feedback to modify designs; Applies design principles; Demonstrates attention to detail. **_Problem Solving_** Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. **_Technical Skills_** Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. **_Interpersonal_** Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. **_Oral Communication_** Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. **_Team Work_** Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build moral and group commitments to goals and objectives; Supports others’ efforts to succeed; Recognizes accomplishments of other team members. **_Written Communication_** Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. **_Strategic Thinking_** Develops strategies to achieve long-term success. **_Safety and Security_** Observes safety and security procedures. Working Conditions and Physical Requirements The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to walk; use hands to finger, handle or feel; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. **Equal Opportunity Employer** NANA Regional Corporation, Inc. and its subsidiaries are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender (including pregnancy, gender-identity and sexual orientation), age, disability, genetic information, veteran protected status or any other characteristic protected by applicable law. NANA grants employment preference to shareholder of NANA, their spouses and descendants to the extent allowed by law. **Accommodation Requests for Job Seekers with a Disability.** If you are a job seeker with a disability and require accessibility assistance or an accommodation for any part of the employment process, contact us at recruiting@nana.com or 1-800-478-2000. **Default: Location : Location** _US-AK-Anchorage_ **Job ID** _2025-15542_ **Work Type** _On-Site_ **Work Location** _Anchorage_