Job Description Summary

Job DescriptionDesired Profile:English language proficiency basic to advanced.Good understanding of engineering processes and document control systems.Proficiency in the following software:Microsoft Office package (Excel at intermediate level)CAD/AUTOCAD (basic level)Adobe Acrobat ProfessionalKnowledge of Documentation Management System tool is a plus.Quality oriented, Structured and organized.Strong Communication skills within project team members and management.Key missions of the intern Document Controller:

Document management process

Liaise with customers/partners to follow-up the project documentation deliverables Support the Lead Document controller in the Document Management process definition and deploymentPrepare project procedures related to the Document Management processEnsure that all relevant Document management procedures are adhered to by involved parties (participating units, subcontractors)

Document management system

Assist, organize and conduct Documentation Management System training to end usersProvide functional assistance to project teamCreate all necessary drawing lists/ document listsManage all project document transactions for the company ensuring all relevant information is accurately recorded on the Document Management System

Final documentation

Provide all necessary assistance to the Site management for documents used during the construction phase. Record mark-up in accordance with Site Manager directly or coordinate this task if delegated to any participating unitRecord final documentation for the projectSupport collation, storage and archiving of all project manuals with O&M Coordinator

Archive all project documents at the end of the project in electronic and paper form if required

Quality

Control data attributes of any documents in line with project requirements, work with subcontractors and partners to implement corrective action methods (form of document to be checked by project lead team)Ensure that all printing, collating, packaging and posting of documents to the required parties is carried out to the standards specified and within the required timescales.Comply with Quality Procedures, GE work instructions and Processes, Grid Engineering Management Hand-book (EMH), Grid Project Management Handbook (PMH) and on siteReport or resolve any non-conformances and process in a timely manner

Additional Information

Relocation Assistance Provided: No