EOI - Administration Officer (Office - Makati City) Job ID 204174 Posted 30-Jan-2025 Role type Full-time Areas of Interest Property Management Location(s) Makati City - National Capital Region - Philippines 1. Administrative Operations 1. Ensure that all meetings are properly coordinated to avoid schedule conflicts. 1. Prepare minutes of meeting and dissemination thereof. 1. Ensure compliance with all government-mandated permits and spearhead application or renewal to avoid penalty and sanction. 1. Ensure that an adequate amount of office supplies and consumables (tissue, common area & admin first aid kit, alcohol, etc.) are in stock based on stock reorder levels. 1. Facilitate the application and renewal of the Access Control Card (Request for Access) for all AIA Tower staff. 1. Collaborate with the Technical Assistant in preparation of all purchase requisitions, purchase orders, and requests for payments as well as monitor delivery of items requested as per purchasing guidelines of the Property. 1. Assist the Property Director in managing the OPEX/ Major Projects of the Property. 1. Assist the Property Director in preparing bid documents for OPEX/ Major Projects including but not limited to Terms of Reference, Scope of Works, Bid Comparison, Technical and Commercial Criteria Forms, Third Party Management (TPM) Creation, etc. 1. Assist the Property Director in reviewing the Service Level Agreement (SLA) of third-party contractors including but not limited to the housekeeping, security, pest control service provider, etc. 1. Assist the Property Director in reviewing the Service Level Agreement (SLA) of third-party contractors including but not limited to the housekeeping, security, pest control service provider, etc. 1. Monitoring of Operations 1. Inspect the property together with the Property Director and advise us of all observations noted. 1. Attend the regular coordination meeting to keep updated on the day-to-day operations of the property. 1. Be familiar with the technical aspects of the Property. 1. Be familiar with the specialty contractors of the building facilities/ utilities, their contact numbers, and contact personnel. 2. To perform all other duties and related activities as may be assigned by the Property Director. + Licensed Electrical Engineer (Required) + With at least 1 year of work experience as an Admin Officer/Building Engineer or in a similar role + Good knowledge of all laws that govern building management and maintenance as familiarity with the National Building Code and legislation that have an impact on building safety, emergency evacuation, and environmental protection + Substantial hands-on experience in building management procedures and supervision of contractors + Good knowledge of financial terms and principles. + Proficiency in the use of Microsoft Office software (word processing, spreadsheets and graphics, PowerPoint presentation, and related tools/applications) + Ability to maintain composure under pressure + Excellent written and verbal communication skills in English CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)