Welcome page Returning Candidate? Log back in! Equipment Coordinator Job Locations US-TX-Dallas Requisition ID 2025-14442 Position Type Experienced - Full-Time Category Administrative/Clerical Division Transportation Overview

Walsh is currently seeking an Equipment Coordinator in Irving, TX. 

 

This position is responsible for administrative duties for the Equipment Division.

 

As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing.  Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.

There are many compelling reasons why exceptional people should consider a career with our company:

Challenging, complex work Creative and innovative problem-solving environmentSupportive, communicative managers who reward hard work Opportunities for growth, training, and developmentFlexibility in career path & progressionOpportunities to work and live all over the United States Responsibilities Preventative Maintenance administrator as needed including one or more of the following:set up and delete PM intervalschange or correct hour meter issuesreview, approve and process PM servicesupload repair invoices that have been entered on the PM sidecontact jobsites to resolve problemsprepare Red List reportsassist with PM dashboardapprove PM rebates in WEMIssue RA’s to vendors for PM services & minor repair, build work orders and update PM’sEnter new equipment in the oil sample on-line databaseProcess and close approved RA related entriesCreate new unit records into work order systemProcess incoming accounts payable invoicesManage Ford Quality Fleet Care ProgramPurchase City of Chicago vehicle stickers for the entire fleet. Monitor and maintain renewal of Illinois truck and auto platesTitle and register vehicles entering the Illinois region from all other regions. Update vehicle information in UsersObtain cost agreements with dealerships. Review invoices before payout to confirm parts and labor pricing as agreedCreate, process and audit internal invoicing cycle for equipment and vehicle rentals and internal invoices for repairs and PM’sManage billing adjustments and dispute resolution for all internal billingsManage special billing needs and tier rates for projects and equipment transfersManage the insurance certificates program to ensure all third-party rentals are issued a certificateAssign and process transfers in EMTEnter and process payrollManage I-Pass AccountsCoordinate food, beverages and set-up for meetingsReception back-up - Answer phones, monitor front door & yard gate, greet visitors, sort & send mail as neededAssist with special projects as assigned by the Business User System Analyst, Equipment Manager or Sr. Equipment Manager Qualifications High school degreeMinimum 5 years of work experience in an office administrative roleStrong computer and data entry experience is required, including experience with Microsoft Office and other Window’s database programsExperience with work order systems preferredProfessional and friendly demeanor when dealing with customers and phone calls. Ability to communicate effectively in written and oral formStrong attention to detail with good organizational skillsAbility to work in a team environment with various activities as directed by multiple members of the staffKnowledge of the state laws and regulations governing license titling and plate renewalsStrong understanding of vehicle repair options & costs

The Walsh Group offers competitive wages and benefits, including:

Medical, Dental & Vision InsuranceGenerous Vacation Time & Paid US HolidaysCompany 401(k) Matching ContributionsFlexible Spending Accounts (FSA)Employee Assistance Program (EAP)Commuter Benefits ProgramMaternity Leave PolicyShort and Long-Term Disability InsuranceTerm Life and AD&D Insurance

If hired by The Walsh Group, you must be in compliance with your employment location’s COVID-19 related requirements, if any.

 

The Walsh Group, Ltd. Is committed to providing equal opportunity to qualified applicants with disabilities to compete for jobs. To request a reasonable accommodation in completing this application, please contact the Human Resources Department at 312-563-5905 or hr@walshgroup.com.

 

An Equal Opportunity Employer, Disability/Veteran

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