Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

 

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The Event Coordinator supports all elements of the end to end management of an event, including registration, attendee management, logistics support & administration.

The key responsibility involves full liaison & coordination of all attendees.  This includes coordinating registration, travel & accommodation requirements alongside preparation of event documentation & on-site support. The role will also involve liaising with internal Event Managers as well as clients/attendees to provide information as required. Typically, the Event Coordinator supports an Event Manager in event delivery.

Responsibilities:

Manage registrations, event databases & attendee management including build, communications & reportingCreate documentation including attendee website registration for client approval, reminder emails & joining instructions.Liaise with technology to set up dedicated event email addresses & phone linesMaintain dedicated event mailbox & phone lines - Promptly acknowledge & confirm registration questionsArrange accommodation for all attendees, staff, speakers, clients & any other individuals associated with the event. Administer & confirm all reservations & subsequent changes to reservations.Manage communications relating to participation of attendees including their accommodation & travel requirementsLiaise with 3rd party providers e.g. Travel agents who our clients are contracted toProduce event documentation required by on-site team eg Attendee, Transfer, Rooming lists & dietary requirementsPrepare on-site documentation for attendees including name badges, welcome & departure letters, evaluation formsAttend on-site events to supervise the registration & assist the Event Manager with the general event coordination.Assist with creation of proposals & initial budgetsResearch destinations, venues & entertainment options as requiredAssist Event Managers with pre-event co-ordination such as preparing stationery boxes & onsite packsAccurate & timely data managementProvide necessary information to client post event such as attendance lists, evaluation form feedbackAssist the Project Manager in reconciling invoices  Manage attendee expense claims & report detailSupporting maximisation of revenue per event & understanding of overall contribution to revenue & P&LOperate own projects & some small full event management events under guidance of senior team membersAdditional duties as requested

Qualifications, Skills & Knowledge

Fluent Business English and HungarianCustomer care excellenceProficiency in Word, Excel & PowerPointProficiency in “Mail Merge” capability in Word & “Pivot tables” in ExcelProficiency in Access and Cvent is a benefit to the roleFlexibility & Ability to adaptAble to work well in a TeamUsed to working under pressureHigh level of attention to detail

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Location

Budapest, Hungary

     

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.

Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

Develop the skills you want when the time is right for you, with global tuition assistance, access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

We strive to champion Diversity, Equity, and Inclusion in every aspect of our business at GBT. You can connect with colleagues through our global Inclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

Wellbeing resources to support mental and emotional health for you and your immediate family.

And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult GBT Recruitment Privacy Statement.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;" please apply anyway. You may be exactly the person we’re looking for!