This position is responsible for coordinating events and managing clientele within the Office of Strategic Venues & Event Services.
This position is designed to help facilitate the efficient operation of the Office of Strategic Venues & Event Services by supporting the event needs of internal clients through the coordination of events, preparation and maintenance of contracts, data, and schedules.
While our Event Management team thrives on collaboration and cross-training, this role will primarily focus on events housed within general campus spaces and strategic venues.

Primary Position Responsibilities:

Advance events and procure applicable event details, conduct facility walk-throughs with clients as needed, and communicate event needs to OSVES staff and University campus partners. Prepare event estimates, diagrams, signage, and other materials as needed for clients.Coordinate and schedule Front of the House staffing for events on campus, including, but not limited to: house managers, ushers, vendor ushers, emergency medical services, security, and housekeeping. Serve as manager on duty for campus events as assigned.Manage and maintain client account and database. Manage and maintain accurate billing information for each event, and assist with vendor invoice verification. Coordinate with Business Operations & Finance Specialist to ensure client invoices are received and paid.Maintain healthy and productive relationships with campus partners who regularly facilitate events within OSVES venues and/or need OSVES services. Assist in hiring, supervision and training development of student workers. Assist in the development and distribution of materials relative to coordination, execution, sales, or operations. The above statements describe the job’s essential responsibilities and requirements.  They are not an exhaustive list of the duties that may be assigned to job incumbents.