Our associates celebrate lives. We celebrate our associates.

Consider the possibilities of joining a Great Place to Work!

Responsible for planning and implementing detailed events within a few days. Plans, schedules resources and vendors, and implements event plans supporting funeral services, visitation, and receptions in accordance with the family’s wishes and contract. Communicates instructions, expectations, budgets, and deadlines to vendors and support staff.

JOB RESPONSIBILITIES 

Event Planning

Plans Events by reviewing contract and discussing with Funeral Director for clarificationSchedules internal resources including but not limited to facility space adequate for event size, equipment, tables, chairs, podiums, decorations, vehicles, drivers, and AttendantsContacts and schedules vendors communicating expectations, budget, and timelineManages Services Arrangements implementation (visitation, funeral, reception, or graveside) per contractual arrangementsObtains and inspects vendor products and addresses issuesCommunicates instructions to support staff for set-up, work assignments during events, and clean-upWorking along with support staff, also sets-up arrangements and may assist with event supportAvailable during events to resolve issuesResponsible for events to meet or exceed the family’s wishesPerforms a variety of event planning duties such as ordering of memorabilia, stationary, scanning photos, coordinating the development of electronic presentations, music, or drafting obituaries

Administration

Working with Corporate Products, sources local vendors for catering, flowers, and other local service productsObtains pricing and ensures inspections are compliant and business practices are in good standingDevelops catering menusCollaborating with Corporate Products follows guidance for vendor contract & pricing approvalMaintains vendor Key Performance Indicators and metrics regarding contract complianceDevelops and maintains Event Playbook including event plans, KPIs, and lessons learnedDocuments areas for improvement and reviews with manager to implement enhancementsAdditional responsibilities as requested or assigned

MINIMUM REQUIREMENTS

Education

Associates degree in hospitality, event planning, or related discipline required.  Two (2) years of event planning experience may be considered in lieu of degree. 

Experience

At least one (1) year event planning or catering experience is strongly preferred

Knowledge, Skills and Abilities

Computer literate and proficient with MS OfficeAbility to use proprietary software in the administration of responsibilities

Work conditions

Work Environment

Work is primarily indoors, also includes working outdoors during all seasons and weatherProfessional attire required when in contact with families

Work Postures

Frequent continuous period of time sitting or standing up to 6 hours per dayfrequently climbing stairs to access buildings

Work Physical Demands

Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage

Work Hours

Flexibility of availability is a requirementStandards hours include nights and weekends, when the majority of Services occurTypically, less than 20 hours a week is worked M-F 8am-5pmLimited amount of local and/or multiple location travel required

Postal Code: 33952

Category (Portal Searching): Administration and Clerical

Job Location: US-FL - Port Charlotte