Details **Open Date** 01/02/2025 **Requisition Number** PRN15497N **Job Title** Office Assistant **Working Title** Event Staff **Job Grade** B **FLSA Code** Nonexempt **Patient Sensitive Job Code?** No **Type** Non Benefited Staff / Student **Temporary?** No **Standard Hours per Week** 19 **Full Time or Part Time?** Part Time **Shift** Day **Work Schedule Summary** MUST HAVE AVAILABILTY ON TUESDAYS AND THURSDAYS . And be able to work during the months of May through August. Days and Hours will vary depending upon the needs of meetings and events. Early morning, Weekend or evening work will be required. **Is this a work study job?** No **VP Area** President **Department** 00326 - Office of Alumni Relations **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $15.45 **Close Date** 03/01/2025 **Priority Review Date (Note - Posting may close at any time)** **Job Summary** Part-time position open for individual with strong customer service and available to work a variable schedule. The event staff position at the Alumni House is responsible for providing operational functions before, during, and after events. The employee will assist with site set up, take down, monitoring, assisting clients, directing vendors and enforcement of venue policies. The employee must understand the venue’s desired image and conduct themselves in a professional manner at all times. **Responsibilities** Demonstrated ability to prioritize & change course of action quickly, communicate effectively, and ability to be flexible. Applicant must have a positive attitude and have the ability to work effectively as part of a team. Have a full understanding of the objectives of the event including assignments, guest needs, and monitoring procedures. * Continually monitor all areas of the building (restrooms, lobby, meeting spaces, etc.) to ensure the best representation and be aware of and handle issues of safety. * Set up each meeting space as per floor plan and event details using a Banquet Event Order with, but not limited to, tables, chairs, décor, AV, linens, and trash cans. * Build and maintain a professional relationship with clients, guests, vendors and co-workers being cooperative and helpful with any last-minute details or needs. * Fully participate in all set ups and tear downs. * Restore the venue after the completion of events to ensure the building is presentable to the public. * Monitor caterers, DJ, photographers and any other vendors involved with each event to ensure they are following venue policies. * Light custodial duties as necessary (restocking during an event, spill cleanup etc.) * This position will involve the ability to use hands, reach with hands and arms, stand, kneel and balance. * The employee must be able to frequently lift and/or move up to 50 pounds, stand for long periods of time, and walk up to several miles during an event. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. **Minimum Qualifications** High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. **Preferences** **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.