Events Admin Support About Eurasia Group and GZERO Media Eurasia Group is the world's leading global research and advisory firm. We help clients understand, anticipate, and respond to instability and opportunities everywhere they do business. Together with GZERO Media—the go-to source of first insight into geopolitics—and our full-fledged events team, the Eurasia Group umbrella provides a complete political risk solution. Headquartered in New York, we have offices in Washington, London, São Paulo, Brasilia, Tokyo, Singapore, and San Francisco, as well as on-the-ground experts in more than a hundred countries in every region of the world. We are committed to analysis that is free of political bias and the influence of private interests. Visit us: eurasiagroup.net | gzeromedia.com Follow us: LinkedIn (https://www.linkedin.com/company/eurasia-group/mycompany/) | X (https://twitter.com/EurasiaGroup) | Threads (https://www.threads.net/@eurasia\_\_group) | Facebook (https://www.facebook.com/eurasiagroup) | Instagram (https://www.instagram.com/gzeromedia/?hl=en) | YouTube (https://www.youtube.com/@GZEROMedia) Overview: Eurasia Group is seeking a dedicated and detail-oriented Events Administrative Support Specialist to join our dynamic team. This role is pivotal in ensuring seamless operations within our events team by providing comprehensive organizational and administrative support. The ideal candidate will have experience in scheduling, travel booking, and sales support within a fast-paced environment, preferably in a consulting or event management setting. This position will work in partnership with the events team in Sao Paulo, Brazil. Key Responsibilities: Team Meeting Organization & Scheduling : + Coordinate and update schedules for team and client project calls, ensuring all participants are informed promptly. + Record and edit meeting notes to distribute concise summaries and action items to relevant stakeholders. Team Organization: + Maintain an organized team database, ensuring all folders are current by updating or removing outdated documentation. + Manage status trackers and assist team members in adhering to project timelines with timely reminders and follow-ups. + Collaborate with team members to facilitate timely submission of expense reports and timecards. Travel Booking: + Handle travel arrangements for Eurasia Group team members, speakers, and partners, ensuring efficient booking and accurate record-keeping of invoices and receipts. Sales Support: + Organize and maintain sponsorship and sales outreach materials. + Collaborate with the Sales Operations and Strategic Initiatives teams to keep Salesforce records current and accurate. + Partner with the Finance team to process and monitor invoices and expense reports efficiently. Qualifications: + Demonstrable experience in administrative support roles, particularly within events, consulting, or a related field. + Strong organizational skills with a keen eye for detail. + Proficient in office software, including design tools and Microsoft Office Suite. + Ability to work collaboratively within a team, with excellent interpersonal and communication skills. + Proven ability to manage multiple tasks and prioritize effectively in a fast-paced environment. + Travel coordination experience is beneficial but not mandatory. + Familiarity with Salesforce or similar CRM tools is preferred. You must be authorized to work in Brazil and all resumes should be submitted in English. We strive to put politics first for our clients. This requires us to maintain a company culture that puts people first. We are committed to fostering an environment that is inclusive, empowering, and globally-minded. We firmly believe that diversity in gender, race, ethnicity, sexual orientation, cultural background, religion, disability, and age brings ideas and perspectives to the table that make our analysis stronger for our clients and make our company a better place to work for our people. Our leadership team is committed to embedding diversity and inclusion into everything we do and how we lead. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.