Events & Communications Coordinator **Dean of Research, Stanford, California, United States** **New** Marketing Post Date 1 day ago Requisition # 105931 **SCHOOL/UNIT DESCRIPTION** **:** The Center for Democracy, Development and the Rule of Law (CDDRL), at Stanford University is an interdisciplinary center for research on development in all of its dimensions: political, economic, social, and legal, and the ways in which these different dimensions interact with one another. We seek to understand how countries can overcome poverty, instability, and abusive rule to become prosperous, just, democratic, and well-governed societies. We also want to analyze the ways in which democracy and development can be threatened by the authoritarian resurgence, technology, populism, and the broader process of globalization. **Our VPDoR Diversity Journey** **:** + We create a hub of innovation through the power of diversity of disciplines and people. + We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. + We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community. + We promote a culture of belonging, equity, and safety. + We embed these values in excellence of education, research, and operation. **Job Purpose** **:** Assist in the planning and execution of Stanford events, such as seminars, conferences, sports or alumni events, and other university related events. Coordinate logistics, including registration and attendee tracking, presentation and materials support, and pre- and post-event evaluations. **Position Summary** **:** CDDRL is seeking a skilled events professional to join our team! The Events & Communications Coordinator will assist in the planning and execution of virtual and in-person events. Reporting to the CDDRL Communications Manager, this 50% FTE, benefits eligible position will provide support for the administration of ongoing and frequent program events—involving international dignitaries, visiting scholars, and public and government officials—dinners, weekly seminars, lectures, conferences, and receptions. Successful candidates will have excellent organizational skills including attention to detail and ability to multitask; time management skills and the ability to prioritize a large volume of tasks. They are self-motivated, enthusiastic and willing to learn new technology. Strong interpersonal skills will be of value including experience building and maintaining relationships with a diverse network of individuals and organizations. This position will be based on Stanford’s main campus and will be hybrid (at least 3 days per week), subject to operational need. Employees must be available to come into the office for special events outside of their regular hybrid schedule. **Important** : Part-time employees working between 50 and 74 percent time (FTE) are eligible for Stanford benefits. The position will be based on-site at the Stanford campus and may be considered for a hybrid work schedule (partially onsite and offsite), subject to operational need. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA for this role. For consideration, please submit a cover letter and resume. **CORE DUTIES** **:** + Support the design, planning, implementation, and coordination of Stanford events. + Contribute to vendor and site selection, arrangements, and scheduling. Coordinate event registration and confirmations. + Process purchase requisitions and invoices; track event expenses. + Provide general administrative assistance for department; handle phone calls, emails, and other correspondence relating to event(s). + Liaise with donors, alumni, senior staff, faculty, trustees, and other staff. + Coordinate facility, exhibit set-up, equipment, and catering requirements. Provide on-site support, such as check-ins, directions, equipment set-up, and event parking. + Run database lists, and communicate registration status, reports, and data. **MINIMUM REQUIREMENTS** **:** **Education & Experience** : Associate degree and two years of relevant experience or combination of education and relevant experience. **Knowledge, Skills and Abilities** : + Basic computer skills and demonstrated experience with office software and email applications. + Ability to follow through and complete assigned tasks. + Strong organizational skills and attention to detail. + Strong verbal and written communication skills. + Excellent customer service and interpersonal skills **Certifications and Licenses** : + None **PHYSICAL REQUIREMENTS** ***:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl. * _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form._ **WORKING CONDITIONS** **:** + May require some travel and working evenings and weekends. **WORK STANDARDS** **:** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu. **The expected pay range for this position is $28.14 to $34.45 per hour.** **Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.** **At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.** **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourcultureandunique perksempower you with: + **Freedom to grow** . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. + **A caring culture** . We provide superb retirement plans, generous time-off, and family care resources. + **A healthier you** . Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. + **Discovery and fun** . Stroll through historic sculptures, trails, and museums. + **Enviable resources** . Enjoy free commuter programs, ridesharing incentives, discounts and more! _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ Additional Information + **Schedule: Part-time** + **Job Code: 4880** + **Employee Status: Regular** + **Grade: E** + **Requisition ID: 105931** + **Work Arrangement : Hybrid Eligible**