Primary Duties & Responsibilities

Administrative Support: Provide comprehensive administrative support to the CEO’s office, including travel arrangements and expense reporting Event Coordination: Assist in organizing corporate events, board meetings, and team off-sites, working closely with the Senior EA to manage logistics, including venue selection, catering orders, ground transportation arrangements, and providing on-site support Project Management: Support and manage projects related to the CEO Office’s initiatives Office Management: Support the daily operations of the CEO’s office, including managing expenses, processing invoices, coordinating with IT, business card CRM, and assisting with administrative needs as required Miscellaneous Support: Handle special projects and miscellaneous tasks as assigned by the Chief of Staff to assist with business priorities Coverage: Act as the backup for the CEO's Executive Assistant during periods of travel or absence

Education & Experience

Experience: 3-5 years of experience as an Executive Assistant or in a similar role supporting senior leadership, ideally within a corporate or political environment.  Education: Bachelor’s degree preferred, but not required

Skills

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Teams, ChatGPT, LinkedIn, and other office software. Familiarity with project management tools is a plus Communication: Strong verbal and written communication skills, with the ability to interact confidently and concisely with senior leaders and stakeholders Organization: Excellent organizational and multitasking skills with an ability to manage competing priorities under tight deadlines Discretion: Demonstrated ability to handle sensitive and confidential information with integrity Independent: Self-motivated and able to work with minimal oversight on multiple projects, often under tight deadlines and with incomplete information Problem-Solving: Strong attention to detail with a proactive approach to problem-solving and the ability to anticipate needs Time Management: Ability to work independently, prioritize tasks, and meet deadlines in a dynamic environment Flexibility: able to work outside normal business hours as dictated by business needs. Some travel may be required Interpersonal Skills: High level of emotional intelligence, professionalism, and discretion in all interactions

Working Conditions

This position is onsite, based at HQ Requires occasional off-site meetings and ~25% of travel Regular use of a computer and other office equipment is necessary Interaction with team members and external contracts at junior and very senior levels is a regular part of the job May require occasional overtime and flexibility in work hours to accommodate the executive's needs

Physical Requirements

Sitting for extended periods while working on a computer or conducting meetings Use of hands and fingers for typing, writing, and handling documents Occasional lifting of objects or materials up to 20 pounds for administrative tasks Ability to communicate verbally and in writing Mobility within the office environment to attend meetings or interact with colleagues 

Safety Requirements

All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards

Quality and Environmental Responsibilities

Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System

Culture Commitment

Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity – Create an Environment of Trust

Collaboration – Innovate Through the Sharing of Ideas

Accountability – Own the Process and the Outcome

Respect – Recognize the Value in Everyone

Enthusiasm – Find a Sense of Purpose in Work

 

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

 

If you need assistance or an accommodation due to a disability, you may contact us at talentacquisition@coherent.com.