Job Summary

Job Description

What is the opportunity? 

The Executive/Administrative Assistant will provide organizational and administrative support to senior bankers in Global Investment Banking and team members. Skills required include a solutions-oriented attitude, a track record of building strong relationships with peers, and an ability to juggle multiple demands in a very fast paced and dynamic environment. 

*The successful candidate must have experience working in professional services environment, and ideally in a Capital Markets business. 

What will you do?

Maintain schedule/calendar of key activities for senior executives and ensure key business critical dates are met. Prioritize and triage as needed

Exhibit initiative and “follow-through” to help leadership team as necessary. Identify areas where assistance can be provided and pursue the opportunity to do so

Communicate on a timely basis the status of key deliverables as appropriate

Continuous and consistent performance of administrative tasks, including but not limited to, coordinate meeting arrangements, setting up conference calls, arranging restaurant reservations, catering, ordering stationary supplies, making photocopies, scanning of documents, organizing transportation, etc.

Prepare, track and manage expense reports via expense reporting system

Review, email requests for approval (e.g. meeting materials, reports, etc.) on a daily basis

Print and bind presentation materials, help in formatting if required

Make domestic and international travel arrangements and handle changes as needed

Maintain an organized filing system, both digitally and with paper documents

Act as backup to other department staff members as needed

Participate in performing tasks on “special projects” as requested 

What you need to succeed?

Minimum 5+ years’ experience in an executive assistant capacity supporting senior executives

Secondary education required

Strong verbal and written communication skills both internally/externally

Proactive, solutions-oriented mindset and anticipate needs without being asked

Ability to partner effectively with key stakeholders, build strong collaborative relationships

Demonstrate ownership and execution of primary responsibilities

Outstanding time management skills, diplomacy, tact, and positive can-do attitude

Ability to maintain consistent and high levels of performance

Enjoys working in a time-sensitive, fast-paced environment

Capable of multi-tasking across projects when needed

Experience working on highly confidential projects with appropriate discretion and sensitivity

Strong working knowledge of Word, Excel, PowerPoint and Outlook 

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation

Leaders who support your development through coaching and managing opportunities 

Work in a dynamic, collaborative, progressive, and high-performing team

Opportunities to do challenging work

Flexible work/life balance options

Job Skills

Adaptability, Calendar Management, Confidentiality, Data Gathering Analysis, Interpersonal Relationships, Office Administration, Presentation Software, Time Management, Word Proccessing

Additional Job Details

Address:

ROYAL BANK PLAZA, 200 BAY ST:TORONTO

City:

TORONTO

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2025-03-07

Application Deadline:

2025-03-17

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.
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We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.

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