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Our client, a leading architecture and design firm, is seeking a proactive and detail-oriented Executive Administrative Coordinator to support proposal development, contract preparation, and project coordination. This role offers the opportunity for growth while providing administrative assistance to the Founding Partner and facilitating client and consultant engagement. If you thrive in a fast-paced environment and have a passion for organization, this position is perfect for you!

Primary Responsibilities:

Provide administrative support to the Founding Partner, handling correspondence and organizational tasksOrganize and track proposal documents with precisionPrepare and review contracts, including AIA Owner/Architect and Architect/Consultant agreementsParticipate in preparing responses to Requests for Proposal/QualificationsCoordinate project documentation, align project schedules, and support internal communicationManage insurance certificates and client/consultant engagementsMaintain a structured electronic filing systemContribute to marketing strategy and promotional material developmentEnsure high standards of written communication and attention to detail

Qualifications:

3+ years of administrative experience, preferably in an architectural or engineering settingProficiency in Microsoft Suite, especially Excel and WordExperience with AIA Contract documents and Mac-based applications (Pages, Numbers, Keynote) is a plusFamiliarity with Google Apps (Sheets, Docs) and Deltek Vision is beneficialHighly motivated, dependable, and able to multitask efficiently

Benefits: Includes a comprehensive employee benefits package includes medical, dental, and vision insurance, an annual bonus, 401(k) matching, and participation in our Employee Stock Ownership Plan (ESOP). Additionally, we offer tax-free commuter benefits, a discounted Divvy membership, and the flexibility of a customizable work schedule to support work-life balance.

A1404721CHI-PERM_1738862015 To Apply for this Job Click Here