Title:                           Executive Assistant, Chief Advancement Officer

Reports to:               Chief Advancement Officer

Job Summary:          The Executive Assistant oversees the day-to-day operations of the Office of the Chief Advancement Officer (CAO). This position provides executive-level program and administrative support and works collaboratively with Heritage team members to achieve enterprise-wide goals.  The Executive Assistant employs diplomacy, discretion, and confidentiality in all matters and at all times.  The Executive Assistant is comfortable in a fast-paced, high-level environment; exercises sound judgement; coordinates multiple, time-sensitive projects/priorities; and is a well-organized, detail-oriented member of the team.

Job Duties: 

Schedule/Calendar Management

Serve as the liaison to staff and external stakeholders seeking meetings and contact with the CAO; ensure efficient execution of the CAO’s portfolio of activities.Manage and track the CAO’s daily and long-term calendars; anticipate and avoid scheduling conflicts.Maintain internal scheduling communication with the CAO’s direct reports. Manage regular communication and updates with Vice Presidents and Directors.Vet internal and external requests and track their completion.Prioritize and prepare the CAO for all internal and external meetings, events, and trips.Develop and provide appropriate briefing materials in advance of internal and external meetings and events.Work with the Development department to arrange donor meetings for the CAO, as well as his participation in donor events.Assist the CAO with project and daily task management including the recurring review of donor proposals and reports and high-level partnership opportunities.Plan signature CAO meetings including, but not limited to, JanPlan, Midplan, and staff meetings.

Travel and Expenses

Coordinate all CAO domestic and international travel.Monitor the CAO’s departmental budget and oversee prompt completion of expense reports and submission of invoices from outside vendors.Develop a system for CAO review and approval of the Vice Presidents’ and Director's expense reports.

 

Qualifications:

Education:              Bachelor’s Degree preferred

Experience:            3-4 years of experience directly supporting and advising an executive-level   manager; experience working for a policy organization and/or Capitol Hill office   preferred  

Communication:    Excellent verbal, writing, and proofreading skills

Technology:           Expert proficiency in Microsoft Suite and database software required  

 

Other Requirements:           

Understand and support Heritage’s mission and vision for America, and the department’s goals and objectives.Discretion and ability to maintain confidentiality.Strong bias for action.Excellent strategic, organizational, planning, and interpersonal skills.Basic knowledge of policy issues.

 

Benefits and Salary:

The Heritage Foundation offers a highly competitive benefits package that includes, but is not limited to, best-in-class health care, vision, and dental insurance, employer-sponsored retirement funding, “take what you need” PTO and sick leave, 14 weeks of paid leave for new moms and 6 weeks of paid leave for new dads, among other programs.

The salary range for this role is $67,000 - $80,000 annually. This range is a good faith estimate, and the final salary offered to a selected candidate depends on a variety of factors including, but not limited to, the candidate’s experience, education, and other qualifications; internal and external market pay for comparable jobs; and level of hire based on aforementioned qualifications.