Job Description

The Executive Assistant position is an exciting, challenging and highly visible role.  The successful candidate will be a team player, need to take initiative, exercise independent thinking, juggle multiple projects, set priorities and meet aggressive deadlines in a fast paced environment. The role involves supporting multiple executives.  

Responsibilities:

Handle highly confidential and sensitive informationExercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and regionsRespond to and screen telephone calls/emails to resolve proper resolution or routingReview and disseminate incoming documents and communicationsPrepare a variety of materials on a daily weekly or monthly basisIndependently and efficiently administer executive calendars, including coordinating complex meetings involving senior level internal and external participants (including clients, regulators and vendor partners)Coordinate meeting logistics, include preparing agendas, presentation materials, related handouts and take minutes.Plan events, including and not limited to organising catering and reserve internal or external venues as neededAdminister complex travel arrangements, creating itineraries and agendas to include meetings, times, locations, and air, train and car travel.Expenses administration : maintain and submit all related documentation (use of two different expenses processes)Partner closely with Executive Assistants across the organisationInteract with senior leaders and internal teams like  HR, Finance, IT, Security, Catering, Travel and external vendors as neededChampioning our team / company culture to ensure we have the most collaborative and inclusive team possible

Qualifications:

The ideal candidate will have minimum 5 years' experience supporting at C-Suite or executive levelStrong IT skills (including MS Office), a good knowledge of Teams and Zoom would be an advantageHighly organised and able to manage competing prioritiesExcellent communication skillsStrong interpersonal skills in establishing and maintaining effective working relationships at all levelsStrong administrative skillsAbility to work comfortably under pressureAbility to work autonomouslyPolished and professional personal presentationCreative thinker able to generate solutions to challengesA team player who can demonstrate strong collaboration skills

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