Job Title: Executive Assistant
Job Description

We are seeking a dedicated and experienced Executive Assistant to work directly with the CEO of a small family-owned company that manufactures and distributes high-temp adhesives. This is a new role within the company, offering a unique opportunity to support and collaborate closely with the CEO.

ResponsibilitiesManage the President's calendar, schedule appointments, and coordinate meetings.Maintain and update itineraries for internal meetings.Screen and prioritize incoming emails, calls, and correspondence.Prepare and edit documents, reports, and presentations as needed.Prepare (or assist with) meeting agendas, attend meetings, and record minutes.Ensure the President is well-prepared for all meetings with necessary notes, materials, and information.Follow up on action items resulting from meetings.Act as a liaison between the President and internal team members, as well as selected external vendors and clients.Coordinate and organize special projects as directed by the President.Prepare correspondence to internal team and to outside clients/vendors as needed and directed.Keep the President organized by proactively managing tasks and deadlines.Essential Skills5+ years of executive administrative experience.Proficiency in Microsoft Office Suite, including Excel (Pivot Tables, V Look Ups, Filtering).Experience in C-suite calendar management and scheduling.Strong organizational and communication skills.Ability to handle confidential information with discretion.Bachelor's degree.Additional Skills & QualificationsExperience with event coordination.Proficiency in Microsoft Outlook.Work Environment

The role is based in a small family-owned company located in Brooklyn near Sunset Park. The Executive Assistant will work on the 2nd floor alongside the administration team, which includes AP, accounting, customer service, finance, and sales departments. The office is situated in a warehouse/industrial space in Brooklyn. The position follows a Monday to Friday, 9 am to 5 pm schedule with a hybrid work setup, requiring 3 days in the office.

Pay and Benefits

The pay range for this position is $35.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Brooklyn,NY.

Application Deadline

This position is anticipated to close on Apr 29, 2025.

\n

\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n