Job Title: Executive Assistant

Job Description

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This role is essential in ensuring smooth day-to-day operations, effective communication, and efficient coordination across the organization.

Responsibilities

Manage complex calendars, schedule meetings, and coordinate appointments.

Handle internal and external communications, including emails, phone calls, and written correspondence.

Prepare, proofread, and edit documents, presentations, and reports.

Arrange domestic and international travel, including flights, accommodations, and transportation.

Assist in organizing company events, meetings, and off-site activities.

Maintain confidentiality and exercise sound judgment with sensitive information.

Support expense reporting, invoice processing, and budget tracking.

Serve as a liaison between departments and external stakeholders.

Perform various administrative tasks to support office efficiency.

Must HavesMinimum of 7 years of experience supporting C-suite executives.Proficiency in Microsoft Office Suite and scheduling tools.High school diploma or equivalent.Valid driver’s license and access to reliable transportation.Soft SkillsExperience in event planning and coordination.Strong interpersonal skills with the ability to adapt to different personalities.High emotional intelligence and resilience under pressure.Self-starter with the ability to work independently and take initiative.Work Environment

This is a full-time, in-office position with flexible hours, typically aligned with an 8-hour workday. The organization values internal growth and offers long-term benefits, including vacation planning and retirement savings support.

Pay and Benefits

The pay range for this position is $33.65 - $38.46/hr.

Workplace Type

This is a fully onsite position in Mississauga,ON.

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\n À propos d'Aston Carter:\n

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.\n

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Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

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Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.

\n\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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