We are looking for an Executive Administrative Assistant who will support Patterson Companies' Chief Financial Officer and Chief Strategy & Development. This individual will provide administrative services to the business unit.  We are seeking a talented, resourceful professional with experience performing a wide variety of administrative and executive-level support-related functions.

Essential Functions

To perform this job successfully, an employee must be able to perform each essential function satisfactorily, with or without reasonable accommodation. To request a reasonable accommodation, notify Human Resources or the manager who oversees the position.

Manages executives’ calendars and schedules appointments

Summarizes content of incoming materials, information, or meetings to assist executive. Maintains various database and spreadsheet files as requested

Locates and attaches documents that require the personal attention of the executive

Screens incoming calls and correspondence and responds independently when possible

Prepares agendas, notices, minutes and resolutions for meetings

Notes commitments made by executive during meetings and arranges for staff implementation

Arranges for staff members to represent organization at conferences and meetings

Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget

Handles details of a confidential nature, and performs administrative functions based on understanding of company policy

Composes and prepares confidential correspondence, reports and other complex documents

Performs complex and confidential secretarial functions including developing and typing written correspondence. Responds to routine external correspondence

Types memos, purchase requisitions, payment requests and other department forms and documents

Arranges complex and detailed travel plans and itineraries and compiles documents for travel-related meetings

Prepares executive’s expense reports and monthly reimbursements

Maintains confidentiality of all corporate, personnel and research matters

Maintains office services by organizing office operations and procedures, reviewing and approving supply requisitions, and monitoring clerical functions

Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement

Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments

Maintains office staff by recruiting, selecting, orienting, and training employees

Job Qualifications

Required Qualifications

High School Diploma

At least 8 years of relevant experience

Solid verbal and written communications skills, personal skills and ability to understand, follow the directions and manage multiple deadlines and projects

Strong working knowledge in preparing reports, presentation materials, scheduling meetings

Proficient and accurate keyboarding skills 

MS Office Suite experience

Preferred Qualifications

Bachelor’s degree

The potential compensation range for this role is below. The final offer amount would be based on various factors such as candidate location (geographical labor market), experience, and skills. $66,600.00 - $81,600.00