Executive Assistant

Job Description

Customer Experience organization is seeking an exceptionally bright, multi-tasking, and self-motivated Executive Assistant to provide full administrative support to two directors. This role encompasses managing complex calendars and travel, maximizing time efficiency, and working closely with other Executive Assistants within this team The position will manage critical meetings in a fast-paced environment and continuously seek new opportunities to make the directors and their teams more efficient.

ResponsibilitiesProactively manage executives' complex calendars with attention to accuracy, detail, and allocation of time to promote productivity.Coordinate domestic and international travel, creating detailed travel itineraries and managing international travel processes including passports, visas, and other documentation.Organize and manage meetings, including setting agendas and driving follow-up of action items, off-sites, and team-based social events with associated budgets and logistics.Process expense reports and invoices as needed.Act as a liaison between the directors and their directs and associated teams.Work in partnership with organizational leaders, functional business partners (e.g., Finance, HR), and other EAs to provide seamless support to the directors and teams.Understand business priorities and identify process improvements to create efficiency and scale for the directors and their leadership teams.Track and drive completion of key deliverables and follow-up on outstanding items.Successfully complete critical aspects of deliverables with a hands-on approach, including drafting various documents and correspondence.Support annual operational planning processes, business planning, and performance review cycles.Other projects as assigned.Essential SkillsExecutive support experienceCalendar management expertiseProficiency in Microsoft OfficeStrong administrative support skillsAbility to manage complex schedules and travel arrangementsExcellent organizational skillsAttention to detailAbility to meet tight deadlinesHigh level of integrity and discretion in handling confidential informationAdditional Skills & QualificationsExperience working in a fast-paced environmentCapacity to work successfully in a team environmentFlexibility and ability to change direction quicklyProfessionalism in dealing with executives inside and outside the company

We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following:

Medical, Dental & Vision401(k)/RothBasic/Supplemental Life & AD&DShort and long-term disabilityHSA & DCFSATransportation benefitsEmployee Assistance ProgramCompany Paid Time off or State Sick Leave
Pay and Benefits

The pay range for this position is $36.00 - $39.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Jun 30, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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