Executive Assistant Job # 58382 Job Post Information* : Posted Date 21 hours ago(6/27/2025 4:37 PM) Job Locations US-IL-Lisle Internal Title Exec Admin Asst 1 Org Level S04 # of Positions 1 ERP Eligibility Eligible for Salaried Employee Referral Bonus, $2000 after 30 days employment Relocation Offered No Remote No Salary Minimum USD $67,200.00/Yr. Salary Maximum USD $100,800.00/Yr. Position Overview

International has a great opportunity for an Executive Assistant at our our corporate headquarters in Lisle, Illinois.

 

The position will report in to the Vice President of Commercial Strategy and Operations and support multiple Vice Presidents within our  Commercial organization.

 
The individual will be responsible for performing a wide array of administrative functions requiring confidentiality, initiative and sound decision making along with a high level of professionalism. 

The successful candidate is someone who can address problems independently and apply both strategic and execution-oriented thinking while anticipating executive needs in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient.
 

Responsibilities Structures, organizes, and expedites the activities and workflow of the supported executives. Prioritize schedules, develops, and initiates a system of follow-up for projects, meetings, and issues to assure the efficient and effective management of the supported executives.Maintain and manage executive calendar and some email inboxesSchedule meetings and resolve conflictsCreate PowerPoint presentationsCoordinate travel arrangements Organize and may attend executive staff meetings, take meeting minutes, and distribute action items to attendeesPlan and support organizational events and logisticsAssist with arrangements for visitors to our Lisle headquartersCoordinate IT issue resolutionComplete and manage expense reports and submit them in a timely manner with complete accuracyQuickly identify critical issues and navigate priorities based on last minute changesAssist and coordinate special projectsManage multiple priorities simultaneously with attention to detail and accuracy, and reprioritize as neededManage third party requisitionsWorks with the VP’s direct reports to gather any information needed by the executive and compiles information for reviewSupport the direct reports to VP as needed

 

Minimum Requirements Associate’s degree and at least 3 years of executive administrative experience

OR

At least 5 years of executive administrative experience Additional Requirements Qualified candidates, excluding current employees, must be legally authorized on an unrestricted basis (US Citizen, Legal Permanent Resident, Refugee or Asylee) to be employed in the United States. We do not anticipate providing employment related work sponsorship for this position (e.g., H-1B status) Desired Skills Excellent communication, interpersonal and presentation skillsCommitment to excellence and qualityExperience working with senior executives is requiredAbility to communicate and coordinate across multiple levels of the organizationExperience working for a global organizationProven ability in handling multiple deliverablesStructured approach to problem solvingExcellent analytical skills and a high degree of business acumenWorks well under pressure in a fast-paced environment Ability to exercise good judgmentAbility to maintain a high level of confidentiality and discretionAdvanced skills in Microsoft Office – Outlook, Word, PowerPoint, Excel, SharePoint, Teams Your Referral Choices Are Refer a Friend by EmailMake Referral <p style="margin: 0px;"><span style="font-size: 12pt;">Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.</span></p> Share on your newsfeed Application FAQs

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