JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Description

Position Overview

Seeking a highly skilled Executive Assistant to provide comprehensive administrative support to senior leadership.

Key Responsibilities

Administrative Support

Manage complex executive calendars and schedulingCoordinate meeting preparation, agendas, and materialsHandle confidential correspondence and communicationsProcess expense reportsMaintain organized filing and document management systemsPrepare reports, presentations, and executive briefings

Communication & Liaison

Serve as primary contact between executives and stakeholdersScreen and prioritize all incoming communicationsDraft correspondence, memos, and professional documentsFacilitate cross-departmental communicationHandle client and partner inquiries professionallyCoordinate with external vendors and service providers

Project & Event Management

Support strategic initiatives and special projectsCoordinate cross-functional team activitiesPlan and execute executive meetings and eventsManage conference and seminar logisticsOversee office events and team activities

Travel & Logistics

Arrange complex domestic and international travelCoordinate meeting logistics and venue bookingsHandle visa requirements and travel documentationManage last-minute changes and emergency arrangementsProcess travel expense reconciliationCoordinate ground transportation and accommodations

Required Qualifications

Education & Experience

Bachelor's degree preferred or equivalent experience5+ years executive assistant experienceCorporate or professional services background preferredC-level executive support experience advantageous

Technical Skills

Advanced Microsoft Office Suite proficiencyVideo Conferencing platforms expertiseExpense management systems experienceDatabase and CRM navigation skillsDocument management systems knowledgeSocial media and digital communication tools

Core Competencies

Exceptional written and verbal communicationOutstanding organizational abilitiesHigh discretion and confidentiality standardsIndependent work capability with minimal supervisionStrong problem-solving and critical thinking skillsProfessional demeanor and appearanceMultitasking and priority management expertiseAttention to detail and accuracyFlexibility for extended hours when neededProactive and anticipatory approach

Preferred Qualifications

Commercial real estate industry experienceProject management tools proficiencyMultiple language capabilitiesEvent planning experienceBudget management skills

Job Description

Position Overview

Seeking a highly skilled Executive Assistant to provide comprehensive administrative support to senior leadership.

Key Responsibilities

Administrative Support

Manage complex executive calendars and schedulingCoordinate meeting preparation, agendas, and materialsHandle confidential correspondence and communicationsProcess expense reportsMaintain organized filing and document management systemsPrepare reports, presentations, and executive briefingsCommunication & LiaisonServe as primary contact between executives and stakeholdersScreen and prioritize all incoming communicationsDraft correspondence, memos, and professional documentsFacilitate cross-departmental communicationHandle client and partner inquiries professionallyCoordinate with external vendors and service providersProject & Event ManagementSupport strategic initiatives and special projectsCoordinate cross-functional team activitiesPlan and execute executive meetings and eventsManage conference and seminar logisticsOversee office events and team activitiesTravel & LogisticsArrange complex domestic and international travelCoordinate meeting logistics and venue bookingsHandle visa requirements and travel documentationManage last-minute changes and emergency arrangementsProcess travel expense reconciliationCoordinate ground transportation and accommodationsRequired Qualifications

Education & Experience

Bachelor's degree preferred or equivalent experience5+ years executive assistant experienceCorporate or professional services background preferredC-level executive support experience advantageousTechnical SkillsAdvanced Microsoft Office Suite proficiencyVideo Conferencing platforms expertiseExpense management systems experienceDatabase and CRM navigation skillsDocument management systems knowledgeSocial media and digital communication toolsCore CompetenciesExceptional written and verbal communicationOutstanding organizational abilitiesHigh discretion and confidentiality standardsIndependent work capability with minimal supervisionStrong problem-solving and critical thinking skillsProfessional demeanor and appearanceMultitasking and priority management expertiseAttention to detail and accuracyFlexibility for extended hours when neededProactive and anticipatory approachPreferred QualificationsCommercial real estate industry experienceProject management tools proficiencyMultiple language capabilitiesEvent planning experienceBudget management skills

Estimated compensation for this position:

79,000.00 – 114,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Boston, MA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.