Welcome page Returning Candidate? Log back in! Executive Assistant City Chicago State IL Country United States Area of Interest Administrative Type Full Time - Regular Job ID 2025-19586 Business Group Chief Operations Officer Group Department Infrastructure Support Description

This position offers the flexibility of a hybrid schedule with the expectation of 3 days per week in our Chicago office, and 2 days remote from home.

 

We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant. The successful candidate will provide comprehensive administrative and project coordination support to our Chief Technology Officer and senior technology management staff, enabling them to focus on their core responsibilities. As an Executive Assistant, you will be responsible for managing schedules, coordinating meetings, travel arrangements, preparing reports, and handling confidential information with the utmost professionalism. Your exceptional communication and problem-solving skills, combined with your ability to prioritize tasks and work independently, will be crucial in ensuring the smooth operation of our executive team.

 

Responsibilities will include, but are not limited to:

Manage complex executive calendars, including scheduling and coordinating meetings, conferences, and travel arrangementsPrepare and edit correspondence, presentations, and reports as neededMaintain a high level of confidentiality when handling sensitive informationAct as a gatekeeper, screening incoming calls, emails, requests, and redirecting or responding appropriatelyOrganize and maintain files, records, documents, ensuring accessibility and accuracyConduct research and compile data for reports or presentations as requiredProactively anticipate executive needs and provide necessary support to ensure their efficiency and productivityAssist with the coordination and logistics of special projects or events as assignedServe as a point of contact between executives, employees, clients, and external partnersCollaborate with staff to ensure seamless office operationsFlexibility and adaptability to frequently changing priorities and demands while maintaining professionalism, discretion, and integrityDemonstrated ability to build consensus, establish trust, and communicate effectivelyDemonstrated ability to identify and implement process enhancements and efficienciesPrioritize workload to focus on highest‑impact tasks, balancing short‑term urgencies with long‑term objectives Qualifications

We do not sponsor employees for work authorization in the U.S. for this position.

 

Qualifications:

Proven experience as an executive assistant or similar role, preferably in a fast-paced corporate environmentExcellent organizational skills, with the ability to prioritize multiple tasks and meet deadlinesStrong attention to detail and exceptional problem-solving abilitiesExcellent written and verbal communication skillsProficient in using Microsoft Office Suite and other relevant software applicationsAbility to handle confidential information with the utmost discretion and professionalismStrong interpersonal skills and the ability to build relationships with stakeholders at all levelsResourcefulness and ability to work independently with minimal supervision Award-Winning Benefits

At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.

 

Health & WellnessFinancial BenefitsWork-Life BalanceHealth Plans: Medical, Dental, VisionLife & Accident InsuranceDisability CoverageEmployee Assistance Program (EAP)Back-Up DaycareFSA & HSA401(k)Pre-Tax Commuter AccountMerit Scholarship ProgramEmployee Discount ProgramCorporate Charitable Giving ProgramTuition AssistanceFirst Professional Licensure BonusEmployee Referral BonusPaid Annual Personal/Sick Time (PST)Paid VacationPaid HolidaysPaid Parental LeavePaid Bereavement LeaveFlexible Work Arrangements Compensation Range $22.00 - $33.00/hour Transparency Statement Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus. Awards & Recognition

Equal Opportunity

Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.

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