BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:  The Executive Assistant is responsible for providing high quality administrative support to the Senior VP of Global Clinical Operations, the office of GCO, and various GCO teams as needed. This role will perform a wide range of responsibilities of operational activities independently, with the objective of improving operational efficiency within and across functions globally.  Key responsibilities include, but not limited to, coordinating, and managing manager’s complex daily calendars, coordinating and logistical planning of meetings and events, domestic and international travel arrangements, scheduling candidate interviews, maintaining office supplies, handling incoming and outgoing mail, and other responsibilities. 

Essential Functions of the job:

Support SVP of GCO by actively managing administrative/project support, coordinating all travel arrangements (domestic and international), preparing/hosting key department meetings, draft/review/send communications on behalf of the executive, and maintaining various records and documents

Provide general administrative/project support to various GCO teams and/or BeiGene teams as assigned

Organize and schedule meetings, (e.g. townhalls, off sites, celebration events, cross-functional organized events) as needed for various groups, with a mindset of budget control and reception to feedback for future improvements

Assist with travel arrangements (domestic and international) for senior members of the department/company and contractors as needed

Handle expenses and reconcile corporate credit card expenses on a monthly basis

Ensure and maintain confidentiality of all appropriate communications and documentation

Understand business priorities and proactively look for ways to streamline and optimize productivity across Global Clinical Operations through partnering with internal/external stakeholders and cross-functional colleagues

Schedule and coordinate candidate phone, video, and in-office interviews; Arrange travel accommodations for out of state candidates

Responsible for coordinating onboarding process and plan for new employees, including request and set up of equipment, arrange meetings aligned with onboarding plan, etc.

Responsible for greeting and coordinating orientation to new employees

Organize office operations and procedures

Coordinate with GTS department on all office equipment needs

Build and maintain internal cross-functional relationships

Provide general support to visitors

Participate actively in the planning and execution of company events on a quarterly basis; Coordinate catering for different meetings and events in/out of the office

Retrieve mail from lobby ambassador and deliver to GCO Clinical Business Operations’ team for action

Conduct clerical duties, including document management/organization/preparation and management of high email volume

Be flexible to take on other emerging assignments as assigned when necessary

Computer Skills:   High level of proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook, Teams), Concur, Zoom, Ariba, Icertis

Other Qualifications:  

•   Fast learner in a fast-paced environment; ability to multitask

•   Extensive experience in efficiently multi-tasking between business partners and priorities

•   Ability to take on increased responsibility as the company grows

•   Ability to independently work in an ambiguous yet fast-paced environment

•   Ability to work independently in a fast-paced environment with constantly changing priorities

•   Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills

•   Demonstrated ability to relate well with all levels of management and peers

Travel:  As needed for offsite meetings and flexibility to regularly travel to BeiGene office

BeiGene Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

Fosters Teamwork

Provides and Solicits Honest and Actionable Feedback

Self-Awareness

Acts Inclusively

Demonstrates Initiative

Entrepreneurial Mindset

Continuous Learning

Embraces Change

Results-Oriented

Analytical Thinking/Data Analysis

Financial Excellence

Communicates with Clarity

Education Required:

High School Diploma required, Bachelor of Arts or Science preferred.

Minimum of 7+ years’ experience assisting high level leaders; multiple disciplines a plus

BeiGene Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

Fosters TeamworkProvides and Solicits Honest and Actionable FeedbackSelf-AwarenessActs InclusivelyDemonstrates InitiativeEntrepreneurial MindsetContinuous LearningEmbraces ChangeResults-OrientedAnalytical Thinking/Data AnalysisFinancial ExcellenceCommunicates with Clarity

Salary Range: $83,100.00 - $108,100.00 annually

BeiGene is committed to fair and equitable compensation practices. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location. Packages may vary by location due to differences in the cost of labor. The recruiter can share more about the specific salary range for a preferred location during the hiring process.  Please note that the listed range reflects the base salary or hourly range only. Non-Commercial roles are eligible to participate in the annual bonus plan, and Commercial roles are eligible to participate in an incentive compensation plan. All Company employees have the opportunity to own shares of BeiGene Ltd. stock because all employees are eligible for discretionary equity awards and to voluntarily participate in the Employee Stock Purchase Plan. The Company has a comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.

We are proud to be an equal opportunity employer and we value diversity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.