Welcome page Returning Candidate? Log back in! Executive Assistant Job Locations US-NY-Hawthorne ID 2024-11159 College TUNY - College of Dental Medicine Position Type Full-Time Schedule Shift Monday-Thursday 9AM-5:30PM, Friday 9AM-3PM (flexible) Hours Per Week 36.5 Travel None Category Administrative/Office Support FLSA Status Non-Exempt Location : Country US Overview

The Executive Assistant will support the overall didactic and clinical educational programs at Touro College of Dental Medicine (TCDM). Working directly for the Associate Dean for Academic Affairs, the Executive Assistant will interact frequently with executive leadership, faculty, staff, students and the public. The incumbent in this role must be a resourceful individual who takes the initiative to increase efficiencies and the lead in planning and organizing schedules. The Executive Assistant will work to ensure that TCDM operates effectively, efficiently, and professionally.

Responsibilities

Responsibilities include but are not limited to:

 

Providing administrative support for projects, meetings and other recurring events as well as impromptu or special events within the College/Clinic environmentsAnswer phones and greet visitors and provide customer service to executive leadership, faculty, staff and studentsSchedule appointments and meetings and maintain various schedules and calendarsPrepare communications, such as memos, emails, reports and other correspondenceProcess reimbursements and handle other financial matters including invoicesWrite and edit documents including letters and reportsCreate and maintain filing systems, both electronic and physicalLight administrative work for TCDM’s Marketing and Communications office.Other tasks and duties as assigned. Qualifications

Education/ Experience

 

Associate’s degree required; Bachelor’s preferred.Some administrative experience preferred.

Knowledge/ Skills/ Abilities

 

The abilities to anticipate needs and demonstrate flexibility to work in a high paced environment. A high level of discretion and ability to handle confidential information.Attention to detail.Ability to create and maintain complex spreadsheets, documents, and databases.Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook MS Office Suite Certifications preferred.Excellent communicator, both verbally and written, with the ability to interact with all levels of people and distinct personalities, internal and external to the organization.Proven customer relations skills with a pleasant “can do” attitude when dealing with various stakeholders.Proven, resourcefulness, decision-making skills, and strategic planning skills.Proven organizational and time management skills with the ability to multitask and prioritize tasks and project manage timelines and processes.Proven ability to work both collaboratively and effectively in a team environment, and independently depending on the tasks at hand.

Physical Demands

 

This position requires compliance with Touro's Vaccine Mandate policy. Maximum Salary USD $65,000.00/Yr. Minimum Salary USD $52,000.00/Yr. Options Apply for this job onlineApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed

Touro University offers a comprehensive benefits package for full-time employees which includes:

Full range of Health Plans Medical Plans (choice of EPO, PPO, High Deductible HSA) Flexible Spending Accounts (FSA)  Dental Plans (PPO & HMO) and Vision Plan Dependent Care and Transit Programs Life Insurance, AD&D and Voluntary Supplemental Life Insurance   Short-term and Long-term disability programs  Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment) Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children Employee Assistance Program Early-Release Fridays (upon approval) Generous Paid Time Off Vacation, Sick Leave, Personal Leave & Floating Holiday Annual Holiday Schedule

All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330. Application FAQs

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