Position summary:

The Executive Assistant, with a dotted line to the associate dean and assistant dean for business, finance, and administration in the College of Natural Resources and Environment, performs a broad range of administrative and executive duties, primarily for the dean, to maintain office functionality and act as a critical communicator in the dean’s absence.

The incumbent manages the dean’s calendar by scheduling appointments, organizing meetings, and preparing itineraries, agendas, meeting materials, and reports; composes correspondence and responds to emails and inquiries; assists with the dean’s travel arrangements and processes travel reimbursements; and uses discretion and judgment when referring to business matters or issues and distributing such matters among faculty and staff.

The Executive Assistant handles confidential materials and files for the college and liaises between the dean, Virginia Tech administration, college administration, departmental units, and other constituencies, including local, state, and national groups.

This position manages the college’s Promotion and Tenure process and research leave requests for submittal to the Provost’s office; plans and manages some events for the dean’s office, such as the annual State of the College Address and picnic, seminars, coffee hours with the dean, and leadership team retreats; serves as a contact person for building maintenance; and acts as the college’s leave representative, distributing leave report updates from Human Resources and explaining leave policies to ensure compliance with completing monthly employee leave entry reports.