Location(s):

United States of America

City/Cities:

Atlanta

Travel Required:

00% - 25%

Relocation Provided:

No

Job Posting End Date:

October 8, 2024

Shift:

Job Description Summary:

Join the Coca-Cola Company, a global leader in the beverage industry, as we seek an Executive Administrative Assistant to become a part of our dynamic team. You will support the VP, Global Marketing and the Senior Director, PACS(Public Affairs, Communications & Sustainability) primarily and provide additional support to their team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.

What You'll Do for Us:

Maintain and refine internal processes that support the Marketing and PACS teams and coordinate internal and external resources to expedite workflows. 

Manage communication with employees and McDonald’s stakeholders by liaising with internal and external leaders on various projects and tasks. 

Plan and orchestrate work to ensure that leadership team priorities are met, organizational goals are achieved, and best practices are upheld 

Responsible for scheduling and managing calendars including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals, and maintaining an organized office. 

Organize and coordinate travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensure that all travel arrangements are compliant with the Company’s Travel Policy. 

Manage planning for key function routines, such as leadership team meetings, business planning, customer hospitality events, etc. 

Provide support in arranging meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.  Also, provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support. 

Perform general administration and logistics duties, including, but not limited to, scanning, copying, emailing, filing, and data entry; collect and open mail; completes various forms, including purchase requisitions, shipping requests, travel expense reports, requests for payment, consultancy agreements, maintaining multiple stakeholder group address lists, etc.  

Organize team communications and plan events, both internally and off-site 

Contribute to the excellent reputation of The Coca-Cola Company through professional, friendly, and respectful interactions internally and externally. Perform other duties as required and/or assigned. 

Maintain professionalism and strict confidentiality with all materials 

 

Position Details: 
Location: Atlanta, Georgia
Hybrid work schedule - 3 days per week in person and 2 days virtual
Individual contributor role - no direct reports

Qualifications & Requirements:

 

College/university degree in Business, Communications, or similar fields preferred.

Support experience in a professional services, sales, or marketing environment. 

At least 5 years of experience in a high-level support role reporting directly to upper management. 

Must have proven ability to be a resourceful problem-solver. 

Experience in coordinating projects. 

Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook 

Strong attention to detail, interpersonal, and communication skills are highly required. 

Excellent time management and organizational skills to meet deadlines are needed. 

Experience scheduling travel arrangements and schedule for management. 

Experience successfully creating and/or modifying processes. 

Experience in overseeing budgets and expenses. 

Flexible team player, willing to adapt to changes and unafraid of challenges. 

Ability to maintain confidentiality of information related to the company and its employees. 

Aptitude for learning new software and systems and proficiency with office productivity tools (Microsoft Office, Executive support, Database, Expense Reporting, Office Management, Travel Coordination, Grammar, Workflows, Microsoft SharePoint, Payroll, Computer Applications, Data Collection, Purchase Orders, Administrative tasks) 

What We Can Do For You:

Growth Culture: We offer the opportunity to work with and learn from all members of the team, supporting your career growth and development.

Comprehensive Benefits: From day one of employment, you'll have access to a full array of benefits for your financial, health, and well-being.

Work-Life Balance: We work diligently to ensure a healthy work-life balance for our employees, recognizing the importance of personal time and fulfillment outside of work.

Skills:

Computer Applications, Database Entry, Data Compilation, English Grammar, Executive Support, Microsoft Office, Microsoft SharePoint, Office Administration, Office Management, Payroll, Processing Expense Reports, Purchase Orders, Travel Coordination, Workflow Management

Pay Range:

$69,300 - $86,100

Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.

Our Purpose and Growth Culture:

We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.