Argonne National Laboratory is inviting applications for the position of Executive Assistant within the Physical Sciences & Engineering (PSE) directorate.

Provides administrative support to the directorate`s Deputy Associate Laboratory Director and Deputy Operations Officer. Under minimal supervision performs a wide range of administrative activities and tasks. Ensures the smooth flow of incoming and outgoing communications.  Completes administrative activities and tasks in a professional and timely manner.   Addresses matters of a confidential or sensitive nature with discretion. Handles complex assignments with minimal oversight using independent judgment.   Facilitates effective and efficient flow and processing of information and work associated with the day-to-day operations as assigned. Arranges and provides support at high-level meetings, conferences, and workshops. As required, interacts directly with high level stake holders.

A successful candidate will have a demonstrated ability to effectively utilize existing support networks, as well as develop new ones where necessary, to accomplish assigned tasks.

Position Requirements

This level of knowledge and skill is typically achieved through attainment of a high school diploma and 8-10 years of administrative/clerical experience or equivalent.

Knowledge of administrative support and office practices including experience supporting senior level executives

Organizational skills, initiative, ingenuity, creativity, and the ability to independently solve complex administrative problems

Ability to effectively set priorities and meet all deadlines with accuracy and completeness

Is comfortable working in a dynamic, changing environment with multiple competing and shifting priorities

Organizational skills to schedule appointments, arrange meetings, and conferences and onsite visits

Ability to effectively compose, proofread, and edit correspondence

Ability to gather data, consider alternatives and weigh implications and appropriateness of actions

Knowledge of computer software packages/systems such as Microsoft Word, Excel, PowerPoint, Outlook, database, and other software as needed by the department, etc.

Requires knowledge of or the ability to quickly acquire knowledge of Lab-wide systems and applications including those related to travel, workshops and publications (e.g. XM, PANDA, etc.)

Oral and written communication skills and the ability to interact and collaborate with internal and external contacts at varying levels of authority to achieve established goals

Knowledge of document preparation for web presence, including web searching

Ability to demonstrate an understanding of, and an ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork

Preferred

Prior knowledge of the Argonne organization, its policies, and procedures

SA 4:

High school and 10+years of related experience or equivalent

AA degree with 8+ years of experience or equivalent

Job Family

Support Administrative (SA)

Job Profile

Administrative Support 4

Worker Type

Regular

Time Type

Full time

As an equal employment opportunity and affirmative action employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a diverse and inclusive workplace that fosters collaborative scientific discovery and innovation. In support of this commitment, Argonne encourages minorities, women, veterans and individuals with disabilities to apply for employment. Argonne considers all qualified applicants for employment without regard to age, ancestry, citizenship status, color, disability, gender, gender identity, gender expression, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status or any other characteristic protected by law.

Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.  

All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis.  Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements.  Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.