Description We are offering a contract to hire employment opportunity for an Executive Assistant in Irvine, California in the Financial Services industry. This role involves crucial support to our CEO and the wider team, requiring a keen attention to detail, proficiency in MS Office Suites with a focus on PowerPoint, and experience working in mid to large size companies. The position demands full onsite presence and may require overtime work. Responsibilities: • Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO • Organize and maintain the CEO's calendar, schedule meetings, and manage travel arrangements • Facilitate the preparation and editing of correspondence, reports, and presentations, ensuring precision and accuracy to prevent any typographical errors • Use various software tools including Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, and Microsoft PowerPoint to enhance efficiency and productivity • Handle confidential information with discretion, adhering to company policies and procedures • Implement and monitor programs as directed by the management, and see the programs through to completion • Generate reports, handle multiple projects, and prepare and monitor invoices and expense reports • Coordinate with the Senior VP for admins and other team members on project development, deadlines, and execution • Maintain a professional and approachable demeanor as a representative of the CEO and the company. Requirements • Minimum of 3 years' experience as an Executive Assistant, preferably within the Financial Services industry • Proficiency in using MS Office, including Word, Excel, and PowerPoint • Experience with Cisco Webex Meetings, Concur, CRM, and Kronos Timekeeping System • Familiarity with the 'About Time' tool • Proven skills in calendar management, including scheduling and coordinating meetings • Excellent communication skills, both verbal and written • Experience in managing conference calls and correspondence • Ability to maintain confidentiality and handle sensitive information with discretion • Demonstrated ability to multitask, prioritize, and work under pressure to meet deadlines • Strong problem-solving skills and the ability to make decisions under pressure • High level of professionalism and strong interpersonal skills. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .