Job Posting Title:

Executive Assistant

Req ID:

10103130

Job Description:

About the Role & Team

Are you known for your high-level professionalism, discretion, and protection of confidential information? And are you a friendly and reliable collaborator on your team, one who can draft polished correspondence and advise on tech questions? If yes, then the Executive Secretary, Learning & Talent Solutions position at The Walt Disney Company might be right for you!

You would be an integral part of the organization that is responsible for the development of Career Development and Talent Management philosophies, processes, and tools, leading the work from concept stage through implementation and measurement. This is the team that focuses on reinvention, continuous improvement, and creating new ways to enable employees to have the career they want. The successful candidate will effectively lead the overall functional and organizational needs of the team in a fast-paced environment. In addition, the candidate will demonstrate strong technological savvy, outstanding grammar and spelling, and exceptional organization and attention to detail.

This position supports the VP, Talent Management, VP, Career Development and Director, Talent Strategy.

What You Will DoProvide day-to-day administrative support to two VPs and a DirectorAct as the lead office support for the Burbank LTS office, including general office management like snack and supply orders, catering, room bookings, etc.Interact with a wide variety of internal and external partners on behalf of leadership and the teamHandle travel arrangements and trip oversight for VPs, Director and team membersThoughtfully manage complex calendars over multiple time zonesProvide administrative and office support as required, such as answering phone lines, arranging office access, performing data entry, composing correspondence, and ordering suppliesPlan and coordinate corporate events from conception to executionPartner effectively with peers to ensure effective distribution of work and office coverageLearn about the key priorities of the Talent Solutions function in order to anticipate and plan for required workAssist with process management of executive talent assessment and action planningBuild PowerPoint presentations for executive audiencesBuild Microsoft Word documents for high level audiences, translating leaders’ notes and direction into polished final productManage payment and tracking for consultant contracts, provide leaders ongoing status updatesLead assigned parts or all of semi-complex projects in support of Talent SolutionsPull reports and maintain databases as neededGather, coordinate, categorize, interpret and conceptualize information and data

Required Qualifications & SkillsMinimum of 6 years’ experience supporting leaders within corporate environments or equivalent skills/experienceOutstanding technological acumen, with a focus on continuous skills growthDemonstrated ability to handle highly confidential and sensitive informationHighly detail oriented and organized, with strong proofreading skills, especially under time constraintsAdvanced proficiency in Microsoft Outlook, PowerPoint and Word, with a strong working knowledge of Adobe and ExcelHighly meticulous, organized, approachable, and friendlyWillingness and ability to proactively improve existing processesAbility to lead multiple projects, tasks, and deadlines while remaining composed and calmCommitted to develop trusting and supportive working relationships with team and peersAccurate typing speed of 50 WPMAvailability to work overtime without prior notice

Preferred QualificationsExperience in an HR environment

Disability accommodation for employment applications

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

The Walt Disney Company is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

The hiring range for this position in Burbank, CA is $64,300.00 to $86,200.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Job Posting Segment:

Human Resources

Job Posting Primary Business:

Enterprise Learning & Talent Solutions

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Burbank, CA, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2024-10-29