Job Requisition ID #

24WD82225

Position Overview

Are you looking for a career where you can build a better world with innovative technology?  If so, meet Autodesk.  Learn more about why Autodesk has continually ranked a top place to work by Fortune, Forbes, Glassdoor, and others:  Why Work at Autodesk and examples of the amazing work our customers imagine, design and make. 

We are hiring an experienced Executive Assistant (EA) to join our Emerging Business team.  As the EA to the VP of Global Emerging Business, you’ll provide administrative support to the VP and be an integral part of his staff.  The EA represents the VP and Emerging Business organization and possesses a customer service approach to all interactions.

The ideal candidate is flexible, enjoys working in a fast-paced environment, prioritizing multiple tasks, and is not afraid of making recommendations to create better ways of working. This position requires initiative, accountability, tact, and independent judgment to proactively address potential problems and ensure an efficiently functioning executive and staff. We are looking for someone who provides administrative support to a senior executive and acts as a liaison, handling details of a confidential and critical nature. Does this resonate with you? We would like to meet you.

You will report to the VP of Emerging Business. This position is a hybrid role, based out of our SF office.

Responsibilities

Manage, prioritize, and maintain the calendar, including complex calendaring, planning, scheduling, arranging travel, and creating expense reports.  The individual should be proactive about potential scheduling conflicts and have a high degree of accountability and timeliness for all actions and follow-up.  The individual should be highly responsive to inquiries and requests as well as effective at managing expectations with a variety of internal and external stakeholders

Develop and maintain positive working relationships with staff, internal departments, and outside parties, including high-level contacts of a sensitive nature

Partner with other EAs to coordinate among executives and manage tradeoffs and prioritization

Partner closely with the team to align on operating rhythm and cadences for the Emerging Business leadership team

Schedule, plan and coordinate team events, meetings, and multi-day offsites, including organizing logistics, on-site amenities, and activities

Maintain email aliases, distribution lists, and shared directories regularly

Work with Accounts Payable to ensure bills are paid promptly. Serve as point person for departmental purchases on behalf of your executive

Provide staff meeting support, including preparing agendas, taking notes as needed, and distributing meeting minutes and presentations on occasion.

Manage ad-hoc projects

The Ideal Candidate

Proactive, high initiative, and a self-starter

Comfortable working independently to determine methods and procedures on new assignments, seeking clarity when an obstacle is in your way

A strong communicator and able to be clear, concise, and convincing in both written and spoken communications

Understands that a high-functioning team is critical to success

Reaches out, builds productive working relationships with people across all levels, and takes a customer service orientation when supporting the team

Can successfully manage multiple priorities—You know how to prioritize multiple projects and responsibilities simultaneously and can communicate your own timeline and workload to your partners

Trustworthy, collaborative, accountable, discrete, and flexible

Minimum Qualifications

4+ years’ experience providing administrative support for senior-level executives

Prior experience in fast-paced environments that require strong multitasking skills and time management

Willing to adapt to a rapidly changing environment and new processes and responsibilities

Proven ability to work under pressure, communicate effectively, and meet deadlines

Proficient in Microsoft Office Suite, Mac, and Windows operating systems, and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint

Excellent oral and written English communication skills

Team player who is results-oriented with strong interpersonal skills

Ability to travel to events or internal meetings, locally and internationally, approximately 25%

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Learn More

About Autodesk

Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.

 

We take great pride in our culture here at Autodesk – our Culture Code is at the core of everything we do. Our values and ways of working help our people thrive and realize their potential, which leads to even better outcomes for our customers.

 

When you’re an Autodesker, you can be your whole, authentic self and do meaningful work that helps build a better future for all. Ready to shape the world and your future? Join us!

Benefits

From health and financial benefits to time away and everyday wellness, we give Autodeskers the best, so they can do their best work. Learn more about our benefits in the U.S. by visiting https://benefits.autodesk.com/

Salary transparency

Salary is one part of Autodesk’s competitive compensation package. For U.S.-based roles, we expect a starting base salary between $73,400 and $126,500. Offers are based on the candidate’s experience and geographic location, and may exceed this range. In addition to base salaries, we also have a significant emphasis on annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.

Sales Careers

Working in sales at Autodesk allows you to build meaningful relationships with customers while growing your career. Join us and help make a better, more sustainable world. Learn more here: https://www.autodesk.com/careers/sales

Equal Employment Opportunity

At Autodesk, we're building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.

Diversity & Belonging

We take pride in cultivating a culture of belonging and an equitable workplace where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging

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