Make a meaningful difference to patients around the world. Our Executive Administration team is a crucial part of Edwards. By joining this team, you’ll support our leadership with their daily needs so they can seamlessly make decisions that impact the patients we serve. Whether you are coordinating key meetings and events, supporting with the onboarding of new team members, or ensuring the teams you support have what they need to be successful, your work will be highly valued.
How you’ll make an impact:
• This role will be providing an executive administrative services to the multiple leaders in Public Affairs, Medical Affairs and Regulatory & Clinical Affairs who are based in Singapore & Irvine (USA).
• Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management.
• Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests.
• Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
• Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule.
• Plan and execute meetings and events with some supervision.
• Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
• Other incidental duties: Assist in semi-routine and non-routine administrative projects/tasks.
What you'll need (Required):
• H.S. Diploma or equivalent with 6 years directly related experience including executive administrative support Required.
• Bachelor Degree in related fields with minimum of 3 years of related experience Required.
What else we look for (Preferred):
• Proven expertise in MS Office Suite.
• Excellent written and verbal communication skills and interpersonal relationship skills.
• Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent written and verbal communications skills, including negotiating and relationship management skills.
• Advanced problem-solving skills.
• Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management.
• Completes tasks in resourceful and effective ways.
• Ability to manage internal and external confidential information with utmost discretion.
• Works autonomously within established procedures and practices.
• Ability to build and maintain strong relationships across the organization to influence and achieve objectives.
• Ability to work in a fast paced, dynamic work environment.
• Strict attention to detail.
• Knowledge of and adherence to EW administrative policies and procedures.
• Ability to interact professionally with all organizational levels.
• Must be able to work in a team environment, including inter-departmental teams, with limited direction.
• Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control.