Executive Assistant Summary Title:Executive Assistant ID:1695 Location:Atlanta, GA Department:Operations More about this job > Description Job Title: Executive Assistant to the CPO and CLO Location: Atlanta, GA Reports To: Executive Assistant to the CEO Job Summary We are seeking a highly organized, proactive, and professional Executive Assistant to provide dedicated support to the Chief People Officer and the Chief Legal Officer. The ideal candidate will act as a strategic partner, ensuring seamless coordination of day-to-day activities while maintaining the highest level of confidentiality and efficiency. This role requires exceptional organizational skills, a strong sense of initiative, and the ability to thrive in a fast-paced, dynamic environment. Key Responsibilities Executive Administrative Support + Manage complex calendars, ensuring optimal scheduling and prioritization of meetings and tasks. + Coordinate travel arrangements, including itineraries, accommodations, and expense reports. + Maintain composure and professionalism in occasionally high-pressure situations. + Exhibit confidence and ease when interacting with senior executives. + Exemplify a positive and professional attitude, coupled with strong work ethic, practical judgment, and a solutions-oriented mindset. + Demonstrate a commitment to excellence and a desire to consistently excel in the role. Strategic Partnership + Serve as a trusted partner, anticipating needs and taking proactive action accordingly. + Prepare detailed materials, research, and presentations for meetings. + Track action items from meetings and ensure timely follow-up and execution. Team Collaboration + Act as a liaison between the executive and internal/external stakeholders. + Coordinate team events, off-sites, and meetings, ensuring all logistical needs are met. Project Management + Manage multiple projects and deadlines with efficiency and attention to detail. + Exhibit efficient time management and a commitment to continuous improvement, taking ownership of responsibilities and holding both self and others accountable for deadlines. Event Planning + Organize and execute executive-level events, such as board meetings, conferences, and client meetings. + Handle all event logistics, ensuring flawless execution. Confidentiality and Discretion + Handle sensitive information with the utmost confidentiality and professionalism. + Exercise sound judgment in managing information and determining what requires escalation. Qualifications and Skills Required: + Bachelor’s degree in Business Administration, Communications, Project Management or a related field; equivalent experience may be considered. + 10+years of experience supporting C-level executives or equivalent senior leadership roles. + Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). + Proven experience with Event Management, including planning and coordinating executive-level events, meetings, etc. + Systems Adaptability: comfortable learning and using a wide variety of systems and tools, such as Concur, Legal Tracker, or other business platforms, with a proven ability to adapt to new technologies quickly. Attributes: + Time Management: Exceptional ability to manage competing priorities and deliver high-quality results under tight deadlines. + Communication: Excellent written and verbal communication skills with a professional demeanor. + Problem-Solving: Strong critical thinking and decision-making abilities. + Proactivity: Anticipates needs and takes initiative without prompting. + Emotional Intelligence: Strong interpersonal skills with an ability to handle sensitive situations. + Adaptability: Thrives in a fast-paced, ever-changing environment.