Kforce has a client that is seeking an Executive Assistant in Boca Raton, FL. Responsibilities: * Executive Assistant will manage contacts both in CRM and Outlook to create a clean set of contacts and update as new contacts are constantly flowing in * Clear as necessary large quantities of emails * Identifying those worth reviewing and clearing clouding emails to allow the prioritization of follow-up(s) * Effectively manage and prioritize the CEO's schedule, ensuring optimal use of time and alignment with strategic priorities * Schedule and coordinate internal and external meetings, conferences, and appointments, considering time zones and travel plans * Planning includes travel to see clients to maximize touches on any travel plan * Critical to becoming effective in this role, you must learn the business needs and the content, not simply recognize an email by the subject and contents of it * Facilitate effective communication within the executive team and across the organization, ensuring timely dissemination of information * Become a Point of Contact for key clients to schedule meetings and follow-ups * Manage all expense reports both for the CEO and his direct reports, searching for anything out of policy on subordinates otherwise approving by deadlines * As an Executive Assistant, you will follow a complex time-sharing schedule, including multiple dependents * Create an effective calendar and communication tool for multiple stakeholders * Assist with personal tasks when called upon, such as coordinating and facilitating nannies or caregivers, gifts for children's events, etc. (Not to become a caregiver for the children) * Proactively anticipate the CEO's needs and preferences, preparing comprehensive agendas for meetings and events