Provide high level support to include all aspects of administration with strong focus on calendar management, travel coordination and absorption of administrative tasks; uses initiative to relieve manager of detail work.
Act as liaison for department to support groups within Moodys (i.e., Human Resources, Building Services, Technology, Investor Services, etc.) to ensure groups needs are understood and met.
Handles a wide variety of complex and confidential situations and resolves conflicts involving the clerical and administrative function of the office.
Responsible for confidential and time sensitive material.
May oversee aspects of personnel management for department including position management, on-boarding of new hires, promotions, transfers and terminations, timely completion of performance evaluations and periodic data integrity checks of Human Resources databases (i.e., SAP SuccessFactors). Also includes ad hoc reporting of personnel information to department managing directors as requested.
May oversee and maintain compensation budget for all current filled positions within group ensuring that all increases (including merit, promotion, compression, etc.) are processed accurately, within budget and communicated on a timely basis. Additionally, may be called upon to manage groups open positions and reserve fund.
Review and approve office supply and technology related requisitions to ensure that department budget is maintained and not exceeded.
Following Technologys guidelines, plan for and execute timely and budgeted upgrades of equipment for all associates including cell phones, blackberries, computers, monitors, printers, etc.
Coordinate and plan department-wide events including group meetings, off-sites, outings and receptions taking care to stay within prescribed budget.
Oversee department space usage, coordinating all moves, renovations, space upgrades, etc.

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