Who We Are  

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.   Further information is available at www.bgis.com

Summary

 

The Executive Assistant provides a wide range of administrative support duties for the Executive Management Team.

Given the criticality of the position levels supported by this role: 

This role requires an individual who is exceptionally skilled at providing administrative support to individuals at the executive management position level This role acts as the primary point of contact to the CEO and the Executives, interacts and communicates with internal and external individuals including those at the executive management to the Board of Director levels.  As such, this role requires an individual with an exceptional ability to exercise a very high degree of tact, discretion and judgment, an exceptional ability to conduct and present oneself in a highly professional manner, exceptional interpersonal skills and exceptional ability to maintain a very high degree of confidentiality.    KEY DUTIES & RESPONSIBILITIES

 

Provides a wide range of administrative support duties to the CEO and the Executive Management Team Exercises an exceptional degree of judgment, tact and discretion in communicating and interacting with internal and external individuals at all position levels including those at  the executive management as well as Board of Director levels Handles information including those of exceptional confidential nature.  Maintains an exceptional degree of confidentiality Coordinates corporate social responsibility committee  Leads, organizes and coordinates events  Coordinates activities, information and all other requirements of the CEO and the Executives with various individuals  Drafts correspondence and communication for the CEO and the Executives’ review Receives and screens visitors, telephone calls, emails and correspondences on behalf of the President and the Executives. Responds to inquiries, provides information and refers inquiries to appropriate sources Schedules and arranges meetings, travel and events on behalf of the President and the Executives.  Maintains the President and the Executives’ calendar of activities Files and maintains documentations  Gathers, extracts, consolidates and/or summarizes information into reports  Assembles and distributes presentations, reports and all other types of documents which includes those of exceptional confidential nature  Completes expense reimbursement forms for processing Liaises with suppliers to exchange, clarify or request for information, goods or services. Places orders, tracks and maintains inventory of supplies Other duties assigned KNOWLEDGE & SKILLS

 

High school diploma plus completion of a relevant office administration related course, or equivalent work experience More than 5 years of progressively advanced administrative support work experience.  Experience in providing administrative support to a team of executives including the President, preferred Exceptionally skilled at providing administrative support to individuals at the executive management level.  Exceptional ability to conduct and present oneself in a highly professional manner Exceptional interpersonal skills  Exceptional ability to interact, communicate and deal with individuals at all position levels including those at the executive management and Board of Directors levels Exceptional ability to exercise a very high degree of tact and      discretion  Exceptional ability to maintain a very high degree confidentiality Exceptional ability to exercise good judgment  Exceptional administrative, coordination and organizational skills Exceptional time management, multi-tasking and prioritization skills  An exceptional degree of client-service orientation with a genuine interest in assisting others  Advanced proficiency with MS Word, MS PowerPoint, MS Outlook along with the ability to quickly learn other software applications   

Licenses and/or Professional Accreditation

None required

 

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds . We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.