Job Title: Executive Assistant II
Job Description
This Executive Assistant will handle confidential information and maintain professionalism in dealing with senior executives. Responsibilities include managing multiple complex calendars, planning and organizing events, creating agendas, and coordinating domestic and international travel. This role will help build a positive team environment and establish working relationships inside and outside of the group.
ResponsibilitiesProactively coordinate and engage with leadership in planning and organizing events, activities, and calendars.Manage complex calendars, scheduling requirements, and prioritize executive's tasks and appointments according to their importance, urgency, and relevance.Act as a liaison for direct reports and business stakeholders.Coordinate international and domestic travel.Participate in planning events and drive key team activities such as staff meetings, all-hands meetings, and supply ordering.Work alongside other executive assistants within the organization to drive best practices and cross-collaboration of efficiencies.Track and help drive completion of key deliverables across programmatic mechanisms.Essential Skills3+ years of senior level leadership support experience.High school or equivalent diploma.Experience with Microsoft Office products and applications.Experience with executive level calendar management.Additional Skills & QualificationsExperience leading process improvements.Experience in a fast-paced, high-tech company.Experience designing processes to maximize efficiency.Ability to work in a fast-paced and ambiguous environment.Strong stakeholder management skills.Ability to anticipate needs and look around corners.Flexible on degree/bachelor's degree preferred but not required.Work Environment
Location: Bellevue or Seattle, WA. The role may start in Seattle but there may be an expectation to be in Bellevue/Redmond down the road. The ideal candidate will sit out of Bellevue or Seattle, with opportunities for networking and on-job training. Some flexibility is available for temporary positions, but full-time roles will likely be based in Redmond/Bellevue.
Pay and BenefitsThe pay range for this position is $29.00 - $30.00
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bellevue,WA.
Application Deadline
This position will be accepting applications until Jan 18, 2025.
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\n \n About Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n Diversity, Equity & Inclusion\nAt Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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