Overview About Us Full Potential Solutions (FPS) is a performance-based analytically driven omnichannel solutions organization with operations in Kansas City, MO, Chennai, India, Bogota, Colombia, and Manila, Philippines that puts culture and employees first. We are a rapidly growing global company, employing the best people, processes and proprietary technology to deliver groundbreaking solutions for our clients and fulfilling careers for our employees. We invest in our people and put culture first because we believe that happy, fulfilled teams deliver breakthrough results. FPS offers a competitive suite of benefits for our employees, including a lucrative compensation program, medical, dental and vision benefits, and the opportunity for high potential career growth with a fast-growing company. Our Core Values: Integrity - Do what’s right for everyone: clients, shareholders, partners & colleagues, TEAM is more important than self, and create an atmosphere of mutual respect Excellence - Deliver exceptional client results, Reward and recognize performance, and Relentless pursuit of improvement Accountability - Act like an owner, take pride in our work, Measure results (your own and our clients), Be passionate Grace - Respect and appreciate differences, Care for one another, Humility, Make work personal Our Mission: To create conditions within which people can thrive! We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Chief Business Officer (CBO) and their growing team. This role involves interfacing with top-tier pharmaceutical companies, managing a complex calendar, and handling travel arrangements. The ideal candidate will be operationally minded, with excellent attention to detail and the ability to stay situationally aware in a fast-paced environment. Responsibilities High-Level Professional Support Act as a key interface for the Chief Business Officer, collaborating with top 10 and top 20 pharmaceutical companies on strategic partnerships. Maintain a high degree of professionalism in all interactions, both internally and externally. Calendar & Travel Management Manage the Chief Business Officer’s busy calendar, including scheduling meetings, coordinating travel, and arranging appointments. Book flights and accommodations and handle all related expense reports and reimbursements. Team Support: Provide administrative support to a team that includes 2 Vice Presidents, 2 associates, and 2 additional directors. Schedule and coordinate team meetings that include Chief Business Officer’s participation, ensuring smooth communication across departments. Project Management Assistance: Use project management tools like ClickUp to monitor project status and keep the Chief Business Officer updated on key deliverables and deadlines. Situational Awareness & Attention to Detail: Exhibit a strong "peripheral attention to detail," ensuring nothing falls through the cracks and anticipating needs or issues before they arise. Maintain situational awareness within a fast-paced, startup-like environment. Conference & Broader Team Support: Assist in coordinating conference registrations and travel logistics for the broader team, in addition to direct support for the Chief Business Officer Qualifications Proven experience as an Executive Assistant for at least minimum of 3 years, preferably within the biotech or startup industries. Client-facing experience and familiarity with East Coast hours, including flexibility for early mornings or late evenings as needed. Proficiency in tools like Outlook, Microsoft Office, and CRM platforms, plus experience in scheduling for multiple executives. Familiarity with document execution or legal document processes as a plus. Strong organizational and multitasking skills, with a high degree of situational awareness. Proficiency in using project management tools like ClickUp or similar software is preferred. Ability to manage complex schedules and travel arrangements. Excellent communication skills, both written and verbal. Adaptability and a start-up mentality to thrive in a fast-moving environment. Experience handling expense reports and financial processes.