Job title: Executive Assistant

Location: RiyadhJob type: Permanent, Full time

About the job

The Executive Assistant will provide administrative support to the GM of General Medicines GG MCO

To achieve success it is critical that the Executive Assistant:

Ensure the administrative support necessary and participate to maintain a collaborative environment with multiple stakeholders in the countriesSupport the administrative/logistical preparationProvide the necessary support in the best conditions of quality and timelines with good reactivity and autonomy

KEY RESULTS / ACCOUNTABILITIES

Provide high level administrative and secretarial support including calendar & meeting management, - set agendas, attend, and follow through on action items to the GM on a daily basisManagement of diary, ensures personally the appropriateness of arrangements for meetings, travel, accommodation and eventsWriting and preparation of memos, letters, minutes, reports and other diverse documents and

taking dictation or type up information where issues of a particularly confidential or sensitive nature are involved

Assist in the preparation of documents and logisticsBusiness travel arrangement including Agency meeting coordination and planning as requiredManage expense reporting by preparing and submitting expense reports, often including complex international travel related transactions Manage and ensure adequate and relevant communication with the expanded teamEnsure internal and external communication, being the conduit link between the Executive and the internal/ external interlocutorsChanel downwards communication and follow-up on the implementation of the administrative directionsActs as the Executive's personal representative on internal and external matters of an administrative natureUndertakes a variety of special Events and Projects, involving internal and/or external research and liaison, on behalf of and within guidelines provided by the ExecutiveTrack and coordinate departmental initiatives and projects by driving action cycles and timelines as appropriate.Proactively troubleshoot and address travel conflicts. Additionally, generate detailed itineraries, including arranging for the use of visitor offices and coordinating office support needs in satellite locations.Coordination and logistics support of meetings and events, both on and off-site

Maintain Compliance 

Abide by the requirements of the internal Code of Ethics including but not restricted to maintaining high professional standards of conduct in line with the Company procedure with a duty of care to the reputation of the Company 

Ethical Leadership

Takes personal accountability to use personal experience and knowledge, as well as the training and tools provided by Sanofi, to maintain a good knowledge and understanding of all ethics and governance relevant to the role (Sanofi Policies and Procedures and any relevant legal requirements) and demonstrate personal leadership in applying these to all work undertaken.Escalates any decisions, or seek the support of colleagues or management if personal knowledge and understanding is not at the level required to carry out any part of the role

Environmental and Safety Leadership

To care for his/her own safety and wellbeing and the safety of others, and to co-operate with the company to ensure a safe place of work. Employees are therefore expected to:

Support and conform to Company safety rules and procedures to ensure a safe and healthy working environmentReport any accident, incident or near miss, whether it be of personal injury or property damageAssist in the investigation of accidents with the objective of introducing measures to prevent recurrence

Thoroughly read all safety documentation issues by the Company and comply with its requirements. Escalate any doubts or uncertainties to their supervisor and / or manager.

About you

​Education Level: 

University Graduate – Secretariat/Communication

Experience:

5-8 years of experience in similar environment

Skills :

Fully conversant and proficient in Microsoft officeAdvanced level of written and verbal EnglishExcellent interpersonal, organization and communication skills appropriate to a multi-cultural and diverse working environment with advanced writing skillsMultiple tasks simultaneously and autonomously and attention to details and excellent follow up skillsStrong problem-solving skills that allow to proactively anticipate requirementsEnthusiastic with a positive outlook and willingness to support with honesty, consistency and reliabilitySuccessfully interact with a dispersed leadership team, other executive administrative assistants, and customers  Work unsupervised once briefed, efficiently and effectively in a demanding environmentAbility to learn and adaptPerceptiveness in relationships and teamworkSkilled at organizing processes and systems

Pursue progress, discover extraordinary

Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!