Job Title: Executive Administrative Assistant Job Description Provide high-level administrative support to executives, including calendar management, travel arrangements, and meeting coordination. Prepare and edit correspondence, reports, and presentations. Handle confidential information with discretion and professionalism. Organize and maintain files, both electronic and paper-based. Assist in project management and follow up on action items. Serve as a liaison between executives and internal/external stakeholders. Manage office supplies and coordinate with vendors as needed. Attend meetings, take notes, and summarize key points for executives. Perform other administrative duties as assigned. Responsibilities + Manage executives' calendars and schedule meetings. + Arrange travel and accommodations for executives. + Prepare and edit correspondence, reports, and presentations. + Handle confidential information with professionalism. + Organize and maintain electronic and paper-based files. + Assist in project management and follow up on action items. + Serve as a liaison between executives and internal/external stakeholders. + Manage office supplies and coordinate with vendors as needed. + Attend meetings, take notes, and summarize key points. + Perform other administrative duties as assigned. Essential Skills + 3+ years of executive administrative experience supporting c-suite executives. + Proficiency in Microsoft Suite (Excel, PowerPoint, Outlook). + Experience managing travel and expenses (Concur is a plus). + Strong organizational and time-management skills. + Excellent written and verbal communication skills. + Ability to prioritize tasks and work independently. + Attention to detail and problem-solving skills. Additional Skills & Qualifications + Bachelor's Degree is a must have + Experience in project management is a plus. + Assertive and takes initiative. + Collaborative, friendly, and personable. + Decisive and able to prioritize tasks effectively. Work Environment You will be working in a beautiful office next to the Regional VP, with large desks and double monitors. The warehouse and full facility are very clean. This role offers a long-term career opportunity to be the right-hand person to the VP. The company is community-based, donates significantly, and is in growth mode. Benefits include top-quality medical, dental, vision, and life insurance plans, 14 days of paid time off annually, 8 paid holidays plus 1 floating holiday, 8 hours of paid volunteer time off annually, a corporate discount program, an employee assistance program, generous paid maternity and paternity leaves, a tuition assistance program, and a scholarship program for eligible children, grandchildren, and legal dependents. Pay and Benefits The pay range for this position is $25.00 - $28.00 • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Rockford,IL. Application Deadline This position will be accepting applications until Jan 17, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.